Summary

Assists Strategic Partnership Vice President with ensuring internal and external customers are well-informed of project and partnership status by assisting with meeting administration, document management, and project management activities.

Essential Duties and Responsibilities

• Creates/maintains project scope documents, RACI charts, meeting minutes, applicable Teams groups
• Monitors and Reports Implementation Workgroup Status
• Meeting Administration: Schedules, Agenda Updates, Meeting Minutes, and Emails PRN (to include steering meetings, all initial workgroup sessions, follow up meetings when executive assistance is needed, Partnership, Service Line, Clinic Implementation Town Halls, UC ELT review meetings, internal project launches, external project launches, etc.)
• Document Management: Supports Document Standardization, Writes, Categorizes, Files, Shares, and Updates Project Documents
• Maintains workgroup, project code, and clinic rosters, ensuring communication with all involved parties
• Works with FP&A department to ensures implementation spreadsheet maintains current
• Serves as Project Management Software Admin (training coordinator, user maintenance, blueprint creation, project activation, archival, etc.)
• Serves as a backup to Project Managers as needed
• Assists with project phase summaries and reports as needed
• Develops and maintain comprehensive project tracker for all new development activities
• Researches all new opportunities for presentation to Strategy Council
• Manages data requests, ensuring all involved parties have access to needed information in one ‘source of truth’ space
• Prepares Consulting Agreements and shepherds Invoice Process
• Creates/maintains partnership summary documents for all new and existing partners

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

• Technical Skills - Strives to continuously build knowledge and skills; shares expertise with others.
• Customer Service - Responds promptly to customer needs.
• Interpersonal Skills - Maintains confidentiality.
• Oral Communication - Responds well to questions; participates in meetings.
• Written Communication - Presents numerical data effectively.
• Teamwork - Balances team and individual responsibilities; contributes to building a positive team spirit.
• Quality Management - Demonstrates accuracy and thoroughness.
• Business Acumen - Understands business implications of decisions; displays orientation to profitability.
• Cost Consciousness - Works within approved budget; develops and implements cost saving measures; contributes to profits and revenue; conserves organizational resources.
• Diversity - Promotes a harassment-free environment.
• Ethics - Keeps commitments; works with integrity and ethically; upholds organizational values.
• Organizational Support - Follows policies and procedures.
• Judgment - Exhibits sound and accurate judgment; supports and explains reasoning for decisions; includes appropriate people in decision-making process; makes timely decisions.
• Motivation - Sets and achieves challenging goals; demonstrates persistence and overcomes obstacles.
• Planning/Organizing - Prioritizes and plans work activities; uses time efficiently; organizes or schedules other people and their tasks.
• Professionalism - Reacts well under pressure; accepts responsibility for own actions; follows through on commitments.
• Quality - Monitors own work to ensure quality.
• Adaptability - Changes approach or method to best fit the situation; able to deal with frequent change, delays, or unexpected events.
• Dependability - Keeps commitments; commits to long hours of work when necessary to reach goals.

Education and/or Experience Associates' degree or 2 years of healthcare experience preferred. Urgent Care experience preferred.

Language Skills Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Reasoning Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills To perform this job successfully, an individual should have intermediate knowledge of Microsoft Office products- Word, and PowerPoint. Advanced knowledge in Excel.

Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to handle or feel; reach with hands and arms and talk or hear. The employee may be required to occasionally lift, push, or pull up to 50 pounds.

Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet to moderate. The employee may be exposed to infectious or contagious diseases and a variety of electromechanical hazards. The employee may also handle emergency and/or crisis situations.

The above job description is intended to describe the general nature and level of work being performed in the described position. This document is not intended to be an exhaustive list of all position duties and skills required of the individual classified in this position.