Job description

The Project Coordinator serves as the primary resource for tasks related to maintaining document control and tracking of multi-department project activities within project timelines.

Typical Duties:

• Assists the Service Line Administrator, Senior Physician Executive, the Vice-Chief, and all other faculty (as needed) in their roles to efficiently achieve work objectives and process improvement for the department.
• Ensures adherence to department budget.
• Develops, produces, and distributes standing and special reports for various departmental needs.
• Demonstrates ownership and accountability for the coordination of project results, resolving any issues and solving problems throughout project life cycle.
• Tracks and reports project milestones and provides timely status reports to departmental leaders.
• Prepares and maintains departmental schedule (including provider call schedules) with input from departmental leadership to include submitting time and attendance for all providers within the department.
• Facilitates the development, tracking and reporting of the department quality scorecard metrics.
• Prepares, distributes, and maintains written communications (e.g. graphs, outlines, minutes, a variety of correspondence, reports, department newsletter etc.) in support of effective internal and external project completion.
• Prepares, distributes, and maintains productivity for each provider.
• Coordinates scheduling of work such that appointments are timely arranged, schedules are efficiently maintained, and materials in support of achieving work objectives are complete and made available on a timely basis.
• Maintains all correspondence and communications received assuring that information is timely disseminated on a need to know basis while keeping management informed of status and/or location of information.
• Prepares summary data, written and oral reports as assigned such that reports are timely, accurate, and regularly available.
• Interprets and presents oral and/or written data and communications in an effective manner to optimize the conduct of efficient management operations.
• Coordinates all department and division meetings as assigned including but not limited to preparation of meeting room and menu planning, agenda packet preparation and minutes, and ensuring that follow-up is done on all open items.
• Coordinates and maintains all departmental, and provider CME and travel reimbursements.
• Maintains a positive responsible attitude for the department activities as well as their own work.
• Receives, screens, and routes telephonic, verbal, and written communication such that priority issues are promptly addressed and all issues receive needed attention.
• Conducts everyday operations with minimal supervision or guidance.
• Performs other related job duties as assigned.

Required Education and Experience:

• Bachelor’s degree in Business or a Health related field.
• 2 plus years of work experience in project management in a team-oriented, collaborative environment.

Preferred Education and Experience:

• 3 plus years of relevant job experience.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Ability to commute/relocate:

• Fort Worth, TX 76104: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Required)

Experience:

• Project management: 2 years (Required)
• Power BI: 1 year (Preferred)
• Epic: 1 year (Preferred)
• SlicerDicer: 1 year (Preferred)
• Data analytics: 1 year (Preferred)
• healthcare: 1 year (Preferred)

License/Certification:

• PMP (Preferred)

Work Location: Hybrid remote in Fort Worth, TX 76104

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