Job description

Audubon is currently seeking a Project Buyer to join our Team in our Houston or South Houston, TX office. The Project Buyer will procure equipment and/or bulk materials for assigned projects. Ensures project equipment and materials are purchased within budget and in accordance with all project specification and delivery schedule requirements. Conducts commercial bid evaluations and prepares, issues and administers purchase orders. Typically works on segments of broader, more complex projects.

PRIMARY RESPONSIBILITIES

• Evaluates scope of work. Reviews Bills of Materials and identifies material and services requirements.
• Identifies or sources new supplier and ensures timely preparation and communication of RFQ
• (Request for Quote).
• Corresponds with or interview suppliers to negotiate price, specifications and delivery information.
• Maintains hard copy and electronic files in conformance with Standard Operating Procedures (SOPs) and Quality System requirements.
• Develops Bidders Lists for assigned RFQ packages, prepares RFQ specific commercial documents and issues RFQ to suppliers for bid.
• Coordinates clarifications /revisions as required.
• Conducts Bid Opening and prepares Bid Ranking Prepares bid clarification requests and issues to selected bidder(s) and coordinates bidder clarification meetings.
• Performs preliminary Commercial Evaluation with project team to develop strategy, select successful bidder and to identify negotiating points.
• Coordinates meetings and negotiations with selected bidder.
• Finalizes commercial evaluations and identifies recommended supplier.
• Converts requisitions to Purchase Orders (PO's) in conformance with Standard Operating Procedures (SOP's), Department Work Instructions (DWI's), Ethical Code of Conduct and Quality System requirements.
• Enters PO's into the purchasing system and verifies accuracy of data.
• Issues purchase orders to suppliers.
• Records shipment and delivery details.
• Investigates and responds to Accounting's invoice questions.
• Addresses invoice discrepancies with suppliers and reviews final invoices for payment approval.
• Investigates and responds to Document Control queries concerning Supplier documentation.
• In the absence of a dedicated Project Expediter, performs all expediting activities to ensure on-time delivery and to report delivery status of all equipment, materials, and supplier documentation for assigned orders. Updates system as necessary.
• Schedules and conducts meetings with suppliers to negotiate and issue purchase order change orders.
• Works with suppliers to ensure that corrective action responses to OS&D's (Overage, Shortage & Damage) are timely and results are satisfactory.
• Administers and negotiates warranty claims with suppliers through claim resolution. Elevates issues as required.
• Prepares and distributes Procurement status reports to ensure effective and timely internal and external communication.
• Recommends solutions and proposed changes as needed.
• Updates the Corporate Supplier database based on the performance of suppliers.
• Qualifies new suppliers, ensuring that they meet requirements.
• Utilizes the Supplier Performance Management System to provide timely feedback to suppliers.
• Assists in achieving yearly goals and targets set by Procurement Manager.
• May assist in orienting, training and checking work of less experienced team members.

EXPERIENCE AND SKILLS REQUIREMENTS

• High school diploma or GED. Bachelor's Degree in Supply Chain, Management, Logistics or related field preferred or equivalent work experience in purchasing and supply chain.
• Product knowledge of all materials and services being purchased, what is being built and supplier base required.
• Demonstrates complete understanding of project procurement process and terminology, commercial terms, applicable laws and regulations, the Company's Code of Business Conduct and other Company policies and procedures.
• Good understanding of economic factors which affect project costs, schedule and profit impact of decisions.
• Directly related progressive experience with successful track record of ensuring that cost effective, quality products and services are delivered on-time to meet business requirements.
• Experience with bid evaluation, purchase negotiation and commercial recommendation.
• Ability to prepare commercial bid evaluations and provide purchase recommendations.
• Experience working with blueprints and engineering drawings and ability to discuss technical requirements and specifications.
• Demonstrated ability to identify new supplier sources and recommend new sourcing strategies in assigned area.
• Effective communication and interpersonal skills and ability to establish and maintain working relationships internally and with suppliers.
• Ability to pay close attention to details.
• Good planning, organizational skills and ability to meet deadlines.
• Proficiency with Procurement Software, ERP (Enterprise Resource Planning) software and MS Office including Word, Excel and/or Access, PowerPoint with ability to download, manipulate and report

No Recruiters, please!**

Equal Opportunity Employer/Veterans/Disabled

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

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