Job description

Trinity is seeking a Project Administrator living in the Buffalo, New York, area to join our growing team. The Project Administrator (PA) provides administrative support to multiple project teams and performs tasks required to start up, maintain and close out projects in an organized, thorough and timely manner. Trinity’s Project Administrators are responsible for managing information as well as internal and external relationships critical to a project’s success. In addition to project related support, the successful candidate will be responsible for additional administrative duties necessary to the efficient operation of the Buffalo, New York location. This position will temporarily be remote.

Responsibilities:

· Work with the project team to ensure proper jobsite setup prior to the start of the project.

· Schedule and attend all project meetings and assist with meeting forms and meeting minutes as required.

· Manage project-related data and documents; enter project information into project management and accounting software, set up and maintain project file system, prepare contract templates, assist with permit applications and other paperwork as needed.

· Request insurance from subcontractors before they begin work on site. Review certificates to ensure accuracy and follow up with subcontractors to resolve insurance issues.

· Issue subcontractor contracts on a timely basis; partner with the Project Manager to make sure contracts are issued prior to the subcontractor beginning work on site.

· Develop positive relationships with subcontractors, vendors and other external clients. Respond to all inquiries/requests in a timely manner and follow up until each issue is closed.

· Manage the Operations and Maintenance Manual process including collection of materials and organize information.

· Assist with project closeout for the office and field; help with financial closeout, type and distribute punch list, cancel jobsite services, archive project-related documents upon financial completion.

· Provide support as needed to assist with estimating and accounting activities.

Requirements:

• 2-5 years administrative support experience; construction industry experience preferred
• Procore, GC Pay and Timberline project management experience preferred
• Strong organizational skills and attention to detail
• Excellent business writing and communication skills
• Ability to meet deadlines, take charge, make decisions and solve problems
• Proficiency in MS Office Suite (Outlook, Word, Excel and PowerPoint)

Trinity Building and Construction Management Corp. offers competitive salaries and benefits including 401k, medical, dental, vision, STD, LTD, life, paid holidays and unlimited vacation.

Trinity Building and Construction Management Corp. is an Equal Opportunity Employer.

Principals Only - NO recruiters, please.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Application Question(s):

• Have you ever used Procore, Timberline or GC Pay?

Education:

• High school or equivalent (Preferred)

Experience:

• Administrative Support: 3 years (Required)
• Microsoft Office Suite: 3 years (Preferred)

Work Location: Hybrid remote in Lockport, NY

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