What We Are Looking For

The Program Coordinator will report directly to the Director of the Center of Sports Strategy and Sales. The successful candidate will take the lead on a wide variety of logistical, planning, coordinating and administrative duties with a track record of superb organization, judgment, and attention to detail.

The successful candidate will work from the Foster Campus at Baylor University’s Hankamer School of Business in Waco, TX.

A Bachelors degree, two years of relevant experience, and an active Christian faith are required. A Bachelors degree and five years of relevant experience are preferred. Applicants must be currently authorized to work in the United States on a full-time basis.

What You Will Do

Responsibilities

• Support the Director and Executive Director’s calendars, including setting meetings and prioritizing opportunities; check and arrange materials for meetings; develop presentations and other visual collateral.
• Assist in drafting and proofreading email and announcements on the behalf of the Director or Executive Director.
• Maintain comprehensive and accurate records of orders from external clients, including sponsors, recruiters and donors.
• Arrange meeting schedules, send follow-ups and reminders, and coordinate catering as needed.
• Work with the relevant team to guide events and special projects towards completion on time and with a high level of quality. Foresee problems, warn and follow-up when an initiative may be underperforming. Uncover obstacles to help the team reach their goal.
• Maintain the program’s annual calendar and be sure all events and meetings are organized and on track.
• Create signup and registration forms.
• Offer analytical support which will include data collection and reporting.
• Complete gifting requests to board members, donors and sponsors.
• Catalogue and manage photos of events.
• Create basic graphics and/or coordinate with a graphic designer.
• Monitor and support the Center’s LinkedIn pages.
• Provide support on recurring events.
• Complete other administrative duties as required.
• Manages the content and distribution for written communications including proposals, collateral, and stewardship reports.
• Assist on recruiting days with prospective students and families.
• Create and manage Center’s alumni database, including engaging alumni through e-mail marketing and invitations to Center events.
• Assist in managing S3 Club leaders
• Provide research and curriculum project support when needed.
• Follow IGNITE procedures/processes including entering Contract Requests, Vendor/Supplier Approvals, entering Purchase Orders, After the Fact Payment Requests, Marketplace (supplies) orders and payments. Reconcile Purchasing Card entries, enter Travel Agency Authorizations, track payments to suppliers and correspond regarding problems, delays, questions, etc. with Accounts Payable Department.
• Advise potential and current S3 students on course scheduling.
• Assist the director and executive director in networking across over 200 professional and collegiate sports properties.

Qualifications

• Enjoys facilitating the work of others and finds joy in helping a small group operate at a high level.
• Exhibits first-class organizational skills and can manage many initiatives simultaneously.
• Can provide insights to increase efficiency and see opportunities to make a better impact through our annual events and daily tasks.
• Can communicate clearly, logically and on time.
• Able to research and locate information online, summarize and deliver insights, ideas and recommendations with clarity.
• Has a track record of solving complex problems with enthusiasm, rises to a challenge and is intrinsically motivated; shows curiosity.
• Has exceptional written communication skills and can clearly articulate ideas.
• Generate ideas to solve problems in addition to identifying them.

Preferred Skills

• Superb Microsoft Outlook and PowerPoint skills
• Competent in Microsoft Office 365, Word, Excel
• Competent or willing to learn basic uses of Qualtrics, Dropbox/Box, and Zoom/Teams
• Working knowledge of Canva or Photo Shop is a plus.

What You Can Expect

As part of the Baylor family, eligible employees receive a comprehensive benefits package that includes medical, dental, and vision insurance, generous time off, tuition remission, and outstanding automatic retirement contributions. Baylor has a comprehensive benefits plan that supports you and your family’s wellbeing and allows you to be a part of the life of a vibrant and active college campus. To learn more, go to Baylor Benefits & Advantages.

Explore & Engage

Learn more about Baylor and our strategic vision, Illuminate . Also, explore our great hometown of Waco and the many opportunities to engage locally. If you are new to Central Texas, This is Waco

Baylor University is a private not-for-profit university affiliated with the Baptist General Convention of Texas. As an Affirmative Action/Equal Opportunity employer, Baylor is committed to compliance with all applicable anti-discrimination laws, including those regarding age, race, color, sex, national origin, military service, genetic information, and disability. Baylor’s commitment to equal opportunity and respect of others does not undermine the validity and effect of the constitutional and statutory protections for its religious liberty, including, without limitation, the religious organization exemption under Title VII of the Civil Rights Act of 1964, the religious exemption to Title IX of the Education Amendments of 1972, and the Free Exercise Clause of the First Amendment to the United States Constitution, among others. Baylor encourages women, minorities, veterans, and individuals with disabilities to apply. EEO/M/F/Vets/Disabled