Panagora Group is a woman-owned small business (WOSB) providing novel and integrated solutions in international development. Our goal is to build national capacity and promote sustainability through robust local participation and capacity building using demand-driven approaches that engage the private sector. Our main practice areas are Global Health; Monitoring, Evaluation, Research, Learning and Adaptation; and Innovation and Organizational Learning. Throughout our work, we embrace a virtuous circle of knowledge stewardship, collaborative learning, and application of evidence to heighten and accelerate positive health and development outcomes.

Panagora is currently working remotely due to the pandemic but anticipates adopting a hybrid work schedule including fully and partially remote work schedules based on current federal, state, and local pandemic guidance.

Job Description

Panagora seeks a program associate to provide a broad range of project management support, financial management, and operation support to sub and prime contracts. As part of a team, the successful candidate will also participate in new business activities and uphold new business and project management standards, policies, and procedures.

Duties and Responsibilities

Program Management

• Serve as an interface with Panagora field and U.S.-based project staff, as well as short and long-term consultants.
  
• Support the development of budgets.
  
• Track consultant assignments and billing on a monthly basis to support the correct and timely completion of timesheets.
  
• Draft and initiate requests for approvals for new staff to the client.
  
• Support recruitment and fielding of full-time and short-term personnel based on scopes of work and negotiated subcontract and/or prime contract agreements.
  
• Establish, maintain, and develop a smooth working relationship with activity staff, consultants, and clients.
  
• Support communications between home office, field office, and technical and management staff to ensure regular, open communication, including note-taking at routine team meetings.
  
• Identify and document good practices and lessons learned; contribute to the development of Standard Operations Procedures (SOP), policies and support the development of new projects.
  
• Provide project management and analytical support in various ad hoc corporate and project-level initiatives.
  
• Track weekly activities and report out at staff meetings.
  
• Assist with meeting logistics, including scheduling, preparing agendas, sending appointments, taking and circulating notes, and following up on action items after meetings.
  
  

• Coordinate travel arrangements, review and process expenses reports for approval.
  

• Support in conducting critical review and reporting of project financials; track project activities and cost categories in line with the approved budget, forecasting, and evaluation of burn rate.
  
• Coordinate and monitor the financial, administrative, and technical aspects of the project in line with Panagora policies and donor requirements.
  
• Support the update, review, and maintain subcontracts and modifications.
  
• Support quality reviews and validation of monthly invoices supporting documents for accuracy and submission to the client.
  
• Maintain, and update financial databases and spreadsheets and generate various financial reports as required.
  
• Set up purchase orders and work orders in Deltek Costpoint for project staff and consultants and check to ensure they have all the relevant information and are coded correctly.
  
  

• Interface with functional support areas, including Finance and Administration, Contracts, Human Resources, peers, and liaison for the project.
  

• Support Proposal development across Panagora programs.
  
• Serve in a variety of roles during proposal cycle, including recruiter, subcontractor-liaison, coordinator, and cost preparer.
  
• Support innovative approaches to capacity-building that are evidence-based by assisting in efforts to capture and share the knowledge developed through Panagora programs.
  
• Draft technical sections within a proposal.
  
• Assist in formatting and editing of proposals.
  
• Other new business tasks as required
  
  

Requirements

Reports to: Program Manager

Benefits

No telephone inquiries, please. Finalists will be contacted. Only applicants who include the required application components will be considered.

Panagora Group is an equal opportunity employer and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Due to the ongoing pandemic and based on guidance from the CDC, federal and local government agencies, the position is expected to be fully remote until further notice. Panagora Group anticipates moving to a hybrid work schedule in the future, including fully and partially remote work schedules. COVID vaccination will be required to work onsite at Panagora home office or project site located on US Government property.

Panagora Group, Inc. offers competitive salaries including regular performance reviews and merit increases with an excellent insurance program (health, dental and vision) paid leave, holidays, bonuses, employee assistance program, training and development assistance, commuter allowance, phone allowance, Society for International Development and Humentum Memberships, as well as employee stock ownership (ESOP) and 401K programs.

• Note: Panagora does not offer visa sponsorship at this time.