Job description

Location:
Arlington, Virginia

Division:
Business Development/Innovation

Status:
VA-Based Full Time

Position Number:
22:297

About International Foundation for Electoral Systems (IFES): IFES advances democracy for a better future. We collaborate with civil society, public institutions and the private sector to build resilient democracies that deliver for all. Our technical assistance and applied research develops trusted electoral bodies capable of conducting credible elections; effective and accountable governing institutions; civic and political processes in which all people can safely and equally participate; and innovative ways in which technology and data can positively serve elections and democracy. Since 1987, IFES has worked in more than 145 countries, from developing to mature democracies. In accordance with IFES’ approach: A society is able to reach its full potential in a world in which people of all genders are fully engaged as equal partners in their families, workplaces and communities. Based on international human rights standards and best practices, IFES promotes political participation, justice and equal rights around the world. IFES reflects these values in its programming and workplace culture.

The greatest assets of IFES are our team members. IFES offers competitive benefits and pay, as well as the opportunity to work in a dynamic and collaborative environment. Every member of the IFES team is responsible for carrying out the mission of IFES and integrating IFES values into their work every day: Commitment to Excellence, Effective Communication, High Quality Decision-Making, Accountability, Teamwork and Collaboration.

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PRIMARY PURPOSE/FUNCTION: *
The Program Associate is the entry level position to program work at IFES. As a junior member of the team the Program Associate will provide administrative and programmatic support for current and developing programs in Europe and Eurasia (E&E) region, specifically North Macedonia portfolio. The Program Associate will also support other sub-regions including Central Asia. The Program Associate may also be expected to provide critical support in the Europe and Eurasia departmental communications, both internally and externally, including social media management, stakeholder briefings, and other public relations materials.

IFES COVID-19 Vaccine Requirement: In accordance with Executive Order 14042 on Ensuring Adequate COVID Safety Protocols for Federal Government Contractors, International Foundation for Electoral Systems has adopted a policy to comply with the requirements that all employees assigned to a federal contract or contract-like instrument be fully vaccinated before their start date. Therefore, all IFES US-based positions will require proof of a full COVID-19 vaccination as a condition of employment. Please note, any submission of falsifying records or misleading information would result in dismissal of your employment application.

Job Responsibilities: MAJOR DUTIES AND RESPONSIBILITIES:

Support IFES’ programmatic activities within Europe and Eurasia by working with HQ and field staff colleagues, consultants and vendors;
Support IFES’ reporting to donors, including writing and editing quarterly/annual reports, workplans and other program deliverables;
Assist with outreach and communication of IFES’ activities, including content creation for factsheets, social media and IFES’ website;
Review and submit travel expense reports, wire transfers, and invoices from vendors, subrecipients and consultants to supervisor for approval as needed;
Assist in budgeting and projections exercises and review data in financial system for accuracy;
Review/prepare/submit material for procurement including drafting/RFQ, preparing selection packages, tracking existing contracts etc.;
Assist in monitoring and evaluation of IFES’ projects;
Support recruitment and mobilization of field staff and consultants for field assignments;
Maintain project records and documents, including award files, contracts and project deliverables;
Conduct basic research and provide general support in proposal development processes;
Support efforts for department internal and external communications, including content creation for social media accounts (Twitter, etc.), IFES.org website, as well as departmental and donor reporting;
Contribute to departmental outreach, including tracking key stakeholder contacts in the US and developing and collecting resources for external dissemination, including one-pagers and Election FAQs;
Provide administrative functions from HQ in support of project, including coordinating travel/logistical arrangements;
Provide support during department meetings and special events, including logistical support, preparing and assembling briefing materials as directed;
Attend and report on internal and external meetings, events, and other discussions related to relevant themes, topical areas and socio-political challenges affecting democracy and governance in Europe and Eurasia;
Provide assistance on special projects and assignments; and
Other duties as assigned.

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POSITION SCOPE: *Provides the support necessary for the team to achieve its goals. Job duties are relatively straightforward and require following common procedures and guidelines. Manages own workload, time and priorities, with guidance from supervisor.

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DECISION MAKING/PROBLEM SOLVING: *Has the knowledge and skills to identify solutions to routine problems. Produces useful ideas or explanations for circumstances but may need guidance on execution for results. Understands and applies policies and proactively suggests solutions and improvements on issues.

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FISCAL RESPONSIBILITY: *Prepares routine financial reports in compliance with IFES policies and procedures. Processes routine transactions in compliance with IFE procedures.

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RELATIONSHIPS: *Maintains collaborative working relationships with team members and among other IFES departments. Initiates contact with staff in other departments to exchange information and coordinates activities necessary to achieve work goals.

POSITION REQUIREMENTS:
Education: Bachelor’s degree required

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Experience: *0 - 2 years relevant experience in international development or related field including Internship(s) experience with an international NGO. Experience working in a professional office setting and/or educational experience focusing on Eastern Europe and Central Asia is plus.

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Related Skills or Knowledge: *Experienced with Microsoft Excel, Word and PowerPoint required. Demonstrated interest in Europe and Eurasia region. Introductory experience in proposal and donor report writing is a plus. Familiarity with USAID and State Department regulations is helpful. Knowledge of graphic design and social media marketing a plus. Detailed oriented and organized. Ability to prioritize, take direction, and handle varied tasks within deadlines. Strong communicator, both verbally and in writing. Collaborative, team-oriented individual.

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LANGUAGE SKILLS: * English required. Proficiency in regional language (Europe and Eurasia) is plus.

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TRAVEL: * Travel up to 10% of time.

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PHYSICAL REQUIREMENTS/WORK ENVIRONMENT*:

Standard office work environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Job Type: Full-time

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