Salary Range: $21.53 - $28.02 hourly

Job Summary:

The Police Records Specialist transcribes dictated police reports; enters all dictated information into local and state-wide computers; processes written reports, forms, and documents, verifies that necessary information is included on forms; responds to inquiries and requests for services from public, department personnel, and law enforcement agencies; enters and maintains warrant records for Greeley, Weld County, and surrounding municipal agencies.

This position involves a variety of tasks including answering phones, and disseminating information; completing computer queries, entries and cancelations; transcription from digital recordings to computer; dealing with public in person and via telephone; assisting officers and personnel from other criminal justice agencies via phone and in person; filing; using office machines such as copiers, printers, fax, microfilm reader and scanner. The need to do multiple tasks simultaneously often arises.

Primary assignments vary on a day to day basis and all full time employees perform all tasks by rotating through the various assignments during each week. Some days are spent mostly on the primary assigned task. At other times an employee is assigned to act as back-up for another employee, helping to handle busy phones, computer requests, and public assistance in addition to the primary assignment.

Experience, Knowledge, Skills:

• 1-3 years increasingly responsible administrative support experience;
• Intermediate-level computer skills using Microsoft Word, Excel, and Outlook (will be tested);
• Excellent data entry skills and proficient typing skills. (will be tested);
• Excellent knowledge of correct grammar, spelling and punctuation;
• Experience working with public and high degree of customer services skills;
• English/Spanish bilingual skills preferred.

Essential Functions :

• Communicate effectively, both verbally and in writing;
• Accurately and efficiently enter information into a terminal, PC, or other keyboard device;
• Effectively work at multiple tasks and meet deadlines under pressure and with constant interruptions;
• Learn the organization, procedures and operating details of the department/division;
• Perform routine clerical work including the maintenance of appropriate records and preparation of reports;
• Understand and carry out verbal and written directions;
• Perform basic mathematical calculations;
• Type at a speed necessary for adequate job performance;
• Establish and maintain effective work relationships with City staff and the public.

Work Environment and Physical Requirements :

• Heavy public contact in person and by telephone.
• Works primarily in an office environment.
• Extended periods of time at a fixed work station.
• Frequent and inflexible deadlines.
• Vision enough to read computer keyboards, reference books, and other written documents;
• Communication skills to interface with other departments and agencies;
• Manual dexterity enough to operate computer keyboards, other office equipment, and to complete paperwork.

Conditions of Employment: Candidates must successfully complete all pre-employment screenings and employment eligibility verification. Pre-employment screenings include a drug test, a background and national sex offender search, a motor vehicle record search, and for some positions, a physical demands evaluation. For more information about City policies and practices during the recruitment process, including but not limited to EOE, Reasonable Accommodation, and pre-employment screenings, please visit our career page HERE .