Job description
We are looking to hire a Los Angeles-based Logistics Assistant for a well-established entrepreneur. The Logistics Assistant will interface with the executive’s work assistant but most job responsibilities are related to his home, social and personal life.
Ideally, you're bright, articulate, and extremely personable, with a fantastic can-do attitude and incredible problem-solving skills, you can manage his home, run errands, manage housekeeping, travel, social event,s and activities.
Primary Responsibilities
- Research: Research information on different topics needed by the executive and share findings in a concise manner.
- Appointments & Reservations: Booking appointments for the personal needs of the executive and managing making reservations for meetings, dinners, and more.
- Shopping & Deliveries: Managing the purchase of different items for the personal and business needs of the executive. You would also be responsible for managing the delivery of required materials.
- Mail Management: Responsible for cataloging and sorting through all mail received. You would then be responsible for advising on the action to take based on the content of relevant mail.
- Property Management & Home Sharing: Responsible for managing the executive’s property, service providers that carry out duties at the properties, and ensuring efficient operations.
- Travel: Booking flights and hotels. Responsible for planning the itinerary before travel and making all the bookings required to make travel smooth.
- Vendor Liaison: Responsible for coordinating communication with vendors and ensuring that their duties are executed to the required standards.
- Grocery & Inventory: Managing the groceries and item inventory in the executive’s home 9. Reminders: Cataloging all the key recurrent activities that the executive needs to perform for his personal well being and executing an efficient reminder system that ensures they get done.
- Bookkeeping & Budgeting: Responsible for tracking all expenses and budgeting for each period.
- Errands: Running errands as required by the executive.
- Plan Events: Responsible for managing the periodic hosting of guests that the executives would entertain at his home.
- Meal Planning: Responsible for ensuring the chef executes the meal plans as agreed and to the desired quality.
- Gifting: Creating a system that ensures the executive keeps track of important people and dates and managing gifting as required.
- Driving: Occasional driving of the executive to different places.
- Support all Personal & Business Functions: Active communication with all individuals that interact with the executive on a day-to-day basis in personal and business functions.
- Travel Requirements: Available to go on trips with the executive, when required, and provide organizational support.
Requirements
- 2+ years of logistics or personal assistant experience
- Be extremely organized, proactive, and self-sufficient
- High emotional intelligence
- Ability to manage interactions with different people from multiple cultural backgrounds with ease 5. Great communication and people skills
- Must remain flexible, adaptable, and efficient and anticipate the needs of the executive
- Holder of a valid driver’s license and has a car for mobility
- Available to travel on trips when required
Job Types: Full-time
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Los Angeles, CA: Reliably commute or planning to relocate before starting work (Required)
Work Location: One location
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