Job description

Payroll Specialist

Payroll Department

Search #22-86A

The University of New Haven, founded on the Yale campus in 1920, is a private, coeducational university that has been recognized by The Princeton Review and U.S. News & World Report for academic excellence. Located between New York City and Boston in the shoreline city of West Haven, the University is a diverse and vibrant community of nearly 8,800 students from across the globe.

Over the last decade, the University has completed more than $300 million in major capital projects while launching 26 new academic programs. The University has also added campuses in Tuscany, Italy, and Orange, Conn.

The University of New Haven: Campus tour given by students and an overview message from Chancellor Steve Kaplan.

To view and apply to all University of New Haven jobs, please visit: https://www.newhaven.edu/about/employment/

GENERAL STATEMENT OF DUTIES:

• Ensure all payroll transactions are processed accurately and timely in accordance with University policies and procedures
• Perform necessary data entry in payroll software
• Employee tax information
• Direct deposit information
• Calculate and enter employee garnishments/child support orders
• Enter voluntary/involuntary deductions as required
• Execute time sheets and attendance processing and interface with payroll software
• Ensure time sheets are complete with appropriate approvals
• Assist employees and supervisors with time keeping questions & training
• Maintain and update time keeping software
• Review and correct errors to ensure the accuracy of earnings
• Ensure that all changes to payroll are processed accurately
• Process and review the accuracy of payroll deductions and garnishments
• Print, sort, and distribute payroll checks and direct deposits
• Calculate and process tax payments
• Upload report of new employee hires to State of Connecticut
• Process manual checks and reissue checks as needed
• Complete retroactive pay calculations and process payment
• Complete verifications of employment
• Maintain accurate payroll records and employee files
• Respond to employee inquiries and requests regarding payroll matters
• Work closely with Human Resources on all payroll related issues
• Changes in pay
• Special payments
• Paid time off
• Holiday pay
• Taxable tuition remission
• Work closely with Finance on all payroll related issues
• Provide audit information when requested
• Provide payroll reports after each payroll (payroll register, 403b report, 457b report, direct deposit report, etc.)
• Maintain client confidence and protect operations by keeping information confidential

Required minimum qualifications:

• Bachelor's degree in Business Management, Accounting or related field is required
• A minimum of two years of experience in payroll or accounting is required
• Experience working in a higher education environment is preferred
• Experience working with payroll software preferred, experience with Banner software a plus
• Knowledge of payroll best practices and knowledge of federal and state tax regulations a plus
• Strong computer skills including proficiency in Excel is required
• Must demonstrate a strong work ethic and a high level of professionalism
• Must be able to multi-task and work in a very dynamic environment
• Must have excellent interpersonal communication skills and the ability to communicate with various levels of management
• Must be detail oriented and able to adhere to tight deadlines with excellent organizational skills
• These qualifications may be waived for individuals with appropriate alternate experience

University of New Haven Diversity, Equity, Inclusion, and Belonging Vision

The University of New Haven is an Equal Opportunity Employer and a diverse institution which celebrates, respects, and values individuals of all social identities. We believe that as members of the university community, our socio‐cultural differences ignite intellectual growth and foster a culture of understanding that embraces our ever‐changing society.

HOW TO APPLY:

If you have the qualifications we are looking for and are interested in working for an institution where the experience of learning is both personal and pragmatic and one that is guided by a distinguished faculty who care deeply about individual student success, we want to hear from you!

***Please submit a cover letter, resume, and three references, all of which will remain confidential, through this link: http://apply.interfolio.com/118121

Job Type: Full-time

Pay: From $50,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: One location

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