Job description
Overview:
For over 25 years, G&A Partners has been helping entrepreneurs grow their businesses, take better care of their employees, and enjoy a higher quality of life by providing proven HR solutions and technology. G&A Partners' client is currently seeking a Part-Time Executive Assistant (Remote) to join its team in Iowa City, IA
Responsibilities:
- Maintain an accurate and detailed calendar for executive director to maximize time, manage incoming scheduling requests, re-schedule meetings upon request, proactively communicate changes, and anticipate and respond to scheduling conflicts (Familiarity with Calendly preferred)
- Manage the flow and handling of highly confidential, sensitive, and proprietary information
- Manage, organize, and forward snail mail and email correspondence from multiple email accounts
- Partner with other team members on internal event planning and logistics for small and larger events working with restaurants, meeting venues, hotels and transportation companies nationwide
- Track and reconcile monthly credit card statements and complete and submit expense reports in a timely manner (Familiarity with Expensify preferred)
- Provide sophisticated support for the Executive Director: Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements.
- Act as a liaison and provide support to the Board of Directors. Arrange and handle all logistics for Board meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes on behalf of the Board Secretary. Adhere to compliance with applicable rules and regulations set in bylaws regarding Board matters.
- Complete a wide variety of administrative tasks that facilitate the Executive Director’s ability to effectively lead the organization, including assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists.
- Works closely with the Executive Director to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
- Anticipate ED’s needs in advance of meetings, conferences, etc.
- Keeps a pulse on the organization and acts as a “barometer,” having a sense for the issues taking place and keeping the Executive Director updated.
- Documenting Executive Director’s business preferences
- Bachelor’s degree preferred
- 3-5 years of experience in an Executive Assistant position
- Willingness to provide occasional on-site support in Iowa City
- Strong communication and organizational skills
- Entrepreneurial spirit with enthusiasm for working in a dynamic, fast-paced environment
- A high level of self-awareness, cultural competence, and emotional intelligence
- High proficiency in Google Suite (especially Google Calendar, Slides, and Docs) as well as the ability to stay informed about new tools and technologies
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