Job description
Job Summary
Under general direction of the General Counsel or Office Manager, the Paralegal assists attorneys and other legal personnel with administrative and clerical work in a highly confidential setting. Assists attorneys by preparing and reviewing routine documents, drafting reports and correspondences; preparing legal documents, exhibits, and records; organizing and maintaining electronic and hard copy files; managing attorneys' calendars by planning conferences, meetings appearances, travel and the like; maintaining office supplies; ensuring operation of office equipment by calling for repairs as needed; monitoring matters in the office; addressing incoming and outgoing correspondence of the office, and represents attorneys in communications. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Essential Duties & Responsibilities
- Prepares legal documents for timely filing before the court, arbitrators, and administrative agencies.
- Composes routine correspondence and reports on a variety of general and legal topics, including litigation reports.
- Sorts, opens, logs, and distributes incoming mail, court orders and other documents.
- Prepares trial notebooks and exhibit listing for attorneys.
- Prepares and assembles materials, documents and exhibits for meetings, court appearances, and hearings.
- Maintains office supplies and orders supplies, materials and equipment when needed.
- Maintains correspondence files and other complex files and records; opens and closes files; maintains tickler system.
- Plans conferences; schedules appointments and meetings and notifies interested parties, arranges travel for staff including scheduling transportation and making hotel reservations; and prepares travel documents.
- Operates computer to calendar cases, process information. Records notices of hearings, postponements, correspondence, reports and other data.
- Proofreads and corrects prepared materials for correct grammar, spelling, punctuation, format, syntax, and content.
- Logs, dockets, and scheduled administrative hearings; prepares notices of hearings and sends to interested parties to produce legal documents such as pleadings and other filings.
- Gathers facts, documents, and information relative to matters being addressed by the office.
- Prepares affidavits in litigation and other matters.
- Receives and screens visitors and telephone calls, responds to inquiries on a variety of matters such as the status of pending cases, administrative and court rules, and appeals procedures.
- Directs delivery of subpoenas to witnesses and parties to action.
- Performs related duties as may be assigned.
Required Knowledge, Skills & Abilities
- Thorough knowledge of Microsoft Office Applications, particularly Excel and PowerPoint.
- Thorough knowledge of modern office practices and procedures.
- Ability to maintain the confidentiality of the office.
- Ability to communicate effectively both orally and in writing.
- Ability to handle high-pressure situations and meet deadlines through skillful assignment of work.
- Ability to effectively manage time, set priorities and work independently.
- Ability to make routine decisions independently, according to law, regulations and established departmental policies.
- Ability to establish and maintain effective working relationships.
- Ability to meet and deal effectively with a wide range of individuals, challenges and changes.
Education & Experience
Associate's degree in business administration or a related field, and three (3) years of progressively responsible experience as support staff in a legal environment. Must possess a working knowledge of legal terminology.
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