Office Support Specialist, Intercollegiate Athletics
Job description
- Work Department: Athletics
- Class Title/Code: Office Support Specialist (3243)
- Effective Date: Nov 28, 2022
- Responsibilities:
The responsibility of this position is to be the primary assistant to the Director of Athletics and to provide assistance to the Athletic Administration Staff.
- Department Receptionist. Answer four phone lines, screen and direct phone calls to appropriate persons. Assist walk-in student-athletes, parents, coaches, faculty, campus staff and administrative personnel, both in person and by phone.
- Prepare confidential and sensitive correspondence for the Director of Athletics, including contractual agreements, meetings, appointments, etc.
- Schedules and maintains the online department calendars.
- Prepare office forms, including travel vouchers and purchasing card reconciliation.
- Monitor and maintain an inventory of office supplies/stationery for department and submit orders to the Business Manager when necessary. Order office supplies for the department.
- Manages scheduling of buses and vehicle fleet for Director of Athletics, administration, and athletic programs.
- Responsible for all work orders/ services requests turned in for athletic department using Sprocket Program through Facilities Management.
- Assists with planning of events, including Purple & Gold and Hall of Fame Banquet and ceremony.
- Sorts incoming mail and distributes to appropriate personnel
- Required Qualifications:
- High school graduation or equivalent.
- One (1) year (12 months) of work experience comparable Office Support Associate duties
- Any one or any combination of the following, totaling two (2) years (24 months) of experience in the categories below:
- work experience performing office/clerical activities, including use of computer systems
- college or university course work in any curriculum
- twelve (12) semester hours = six (6) months
- twenty-four (24) semester hours = twelve (12) months
- thirty-six (36) semester hours = eighteen (18) months
- forty-eight (48) semester hours = twenty-four (24) months
- Starting Salary: $12.966/hr
- Application Deadline: Dec 12, 2022
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