Job description

Kennedys, recently ranked as a Leading Firm in The Legal 500 US 2022, and maintained our rankings in Chambers USA 2022 for Insurance and Insurance: Dispute Resolution, a growing global law firm specializing in insurance coverage/defense law seeks a full-time Office Services/Facilities Assistant to join our New Jersey office. Duties include support of office services needs and special projects as assigned to the Facilities Team. This position is full-time, in office, Monday through Friday from 9:00 a.m. to 5:00 p.m.

Key Responsibilities

• Reception coverage – greet visitors, answer and direct calls
• Process and submit expenses
• Update supply list inventory
• Submit building maintenance requests
• Assist in coordination of office events
• Scanning & filing of mail and legal documents
• Desk preparation for new joiners
• Downloading & uploading CD’s and other media
• Assist with calendaring court and other appearances
• Prepare trial binders
• Assist with travel arrangements
• Meeting room set up and clean up
• Help to maintain overall appearance of office
• Miscellaneous administrative responsibilities as requested
• Familiarity with legal terminology and legal support a plus but not required
• Notary a plus but not required

Required experience

• High school degree or equivalent
• Minimum of 2 years' related office experience
• Ability to successfully multi-task
• Strong attention to detail
• Strong customer service awareness
• Ability to establish and maintain strong working relationships
• Working knowledge of Microsoft Suite
• Ability to comfortably lift up to 50 pounds

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Referral program
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Application Question(s):

• Please submit your salary expectations.

Work Location: In person

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