Office Manager - ( 230001AE )

Description

We're active members of the communities we serve. That's why at Stantec, we always design with community in mind.

The Stantec community unites over 26,000 employees working in over 400 locations across six continents. Our work—engineering, architecture, interior design, landscape architecture, surveying, environmental sciences, project management, and project economics, from initial project concept and planning through design, construction, and commissioning—begins at the intersection of community, creativity, and client relationships. With a long-term commitment to the people and places we serve, Stantec has the unique ability to connect to projects on a personal level and advance the quality of life in communities across the globe. Stantec trades on the TSX and the NYSE under the symbol STN. Visit us at stantec.com or find us on social media.

We have an exciting opportunity as an Office Manager to join our Ft. Collins, CO office. The Office Manager is responsible for ensuring the seamless management of the office.

The candidate must be able to organize and prioritize multiple tasks, effectively manage through stressful situations, and consistently make effective, high quality decisions; must understand complex relationships, develop open, effective, and consistent communication with the managing leaders and staff. The candidate will have overall responsibility for the office including the maintenance and operations, workplace safety, and contract services.

Your Responsibilities

• Proactively manage all facility services in standard processes and procedures
• Interact with property management to address facilities issues
• Primary contact for property management – available on call 24/7 as needed for emergencies
• Develop and manage operating budgets, proactively track variances, and manage within target
• Achieve cost savings through maximizing utilization of suppliers, preferred vendors/contractors and identify additional efficiency opportunities
• Ensure all site management and operations practices comply with Stantec standards
• Implement preventive, ongoing, and anticipated maintenance/repair programs
• Participate in monthly audit to ensure maintenance tasks are completed on time
• Manage third-party vendor contracted services as required, including periodic bidding and insurance updates
• Conduct frequent meetings with the office leadership and with all staff to convey office, region, and company information
• Records Management Contact: Provide archiving materials, i.e. boxes, forms, labels; enter new archive into system creating database; maintain records destruction schedule; process archive pick-ups and box retrieval requests through Iron Mountain
• ARC Print management: Review, audit, correct monthly on-site and off-site printing data prior to invoicing
• Office Supply management: Maintain general office supply inventory, place orders for various business centers, searching of needed items, disbursing orders upon delivery to appropriate ordering party, and applying costs to proper business center
• Monitor performance per scopes of work and contractual agreements for the office operations
• Participate in safety committee and assist with fire/drills evacuation in case of emergency
• Manage new employee orientation and training
• Various other administrative tasks as assigned by the Regional Manager to keep the office running smoothly

Qualifications

Your Capabilities and Credentials

• Previous experience in office operations management
• Experience with managing multiple vendors and small capital projects
• Understanding commercial leases and routine accounting methods
• Customer service centric approach to working with internal clients
• Strong supervisory and people management skills.
• Ability to plan and manage financials within budget and time constraints.
• Excellent interpersonal, communication, and organizational skills
• Detail oriented with the ability to multitask and prioritize tasks
• Financial management, and team building skills
• Leadership experience is essential;
• Enthusiastic demeanor, collaborative approach, and solutions-oriented
• Computer proficiency with MS Office

Education/Experience

Bachelor's degree or equivalent operations or property management experience. 5 years of office operations management experience.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each others’ talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

Pay transparency laws require employers to provide the following information for positions that may be in the following jurisdiction(s):

Salary Range(s):

• $30.19 Per Hour - $43.80 Per Hour (CA, CO locations only)

The final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible.

Benefits Summary: Full-time and part-time employees have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).

Temporary employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.

Primary Location : United States-Colorado-Fort Collins

Organization : BC-1875 Shared Services-US Fort Collins CO

Employee Status : Regular

Job Level : Individual Contributor

Travel : No

Schedule : Full-time

Job Posting : Mar 16, 2023, 1:23:05 PM

Req ID: 230001AE

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans