Job description

• Schultz Industrial, is looking for an Office Manager in its Marathon Refinery Martinez, CA location. At Schultz, we are committed to being a great work place to work-one that welcomes new ideas, encourges diverse perspectives, developes our people and fosters a collaborative team enviroment.

Schultz provides cost-effective maintenance, turnaround and construction services at refineries, petrochemical and other industrial facilities on the West Coast where over 75 percent of our downstream activities relate to the maintenance of piping assets. As a result of the ongoing development of conventional oil & gas reserves in North America, the market demand for refinery and petrochemical feedstocks should remain strong, which in turn will benefit Schultz unique value proposition that is based on its world-class safety and labor productivity programs. Learn more about Schultz by visiting our website.
- Schultz is an Equal Opportunity Employer. Equal opportunity is a sound and just concept to which Schultz is firmly bound. Schultz will not engage in discrimination against, or harassment of, any person employed or seeking employment with Schultz on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, non-disqualifying disability, status as a protected veteran or other characteristics protected by law.

VEVRAA compliant – priority referral Protected Veterans requested

Responsibilities:

• – subject to change as Site and Client requirements evolve
• ž Manages site timekeeping processes and Timekeepers to ensure that company and Client requirements, deadlines and processes are being met and followed
• ž Provide backup support for Timekeeper when needed.
• ž Payroll Recon Review – Weekly Payroll / Recon review processes
• ž First Review: run Recon for previous week on Tuesdays, corrects craft code issues and distributes to Timekeepers for review and corrections.
• ž Second Review: rerun Recon for previous week after Timekeepers have opportunity to correct and distribute “final” copy to Management: Regional, Site and Accounting
• ž CRC Processing
• ž Help to facilitate CRC (Class Rate Change) documents as needed for transferring employees
• ž Monitor CRC status and confirm CRCs are processed timely in CMiC and Client system
• ž Periodic review of CMiC “Active Employees” to ensure roster is current regarding CRC’s and terms
• ž Submit necessary documents: CRC or COR’s to correct departments
• ž Client System Employee Maintenance
• ž Generate PRF forms for new employees based on dispatches received from SchultzHR and submit to Client for processing
• ž Assign labor groups as needed
• ž Assign Schultz employee numbers for new employees
• ž Client System Review
• ž Review Client system allocations to ensure proper work orders / project numbers are being utilized
• ž Client Required Reporting
• ž Client Manpower / Headcount reporting – Force Reporting
• ž Work with Site Supervision to populate the Daily Force Report forms and submit to Client
• ž SOX reporting in conjunction with Site Manager – runs required reports from Client System
• Cost Reporting on a weekly/monthly basis depending on the Client Requirements
• Qualifications:

Requž High School Diploma or possession of a GED

ž Refinery experience preferred

ž Intermediate to advanced computer literacy in Microsoft Excel and Accounting software

ž Billing experience preferred

ž Timekeeping experience with unions preferred

ž Ability to work well with others under deadline driven situations and respond to changes in priorities

ž Strong written and verbal communication skills with excellent organizational skills

ž Ability to work independently, take initiative, set priorities, and see projects through to completion

ž Employ problem-solving skills and analysis, report roadblocks to the Field Finance Manager as neededired Skills/Abilities:

• Thorough understanding of quality control standards and methodologies is preferred.
• Thorough understanding of manufacturing and production in the industry is preferred.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Proficient with Microsoft Office Suite or related software.
• Pick up new systems and processes quickly

Job Type: Full-time

Pay: $42.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift
• Holidays
• Overtime
• Weekend availability

Experience:

• Office Manager: 3 years (Preferred)

Work Location: One location

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