Job description

Office Coordinator

Overview The Office Coordinator will support Trinity's efforts to be a thriving, nurturing community by helping to make the congregation well connected and performing key administrative functions. This is a full-time position with benefits. This position reports to the Pastor.

Communications

Weekly Tidings announcements

• Gather announcements and other material for inclusion in weekly email and blog post
• Finalize and publish before 1 pm on Thursdays

Monthly Trinitarian newsletter

• Gather articles, announcements, and other materials for inclusion in newsletter
• Layout, edit, print newsletter in format ready for mailing

Publish newsletter on Trinity website and mail hardcopy to shut-ins

Publish weekly livestream email

Periodic special announcements via USPS, bulk email, or email (as needed)

Maintain church website trinityelca.org

Update website content, making seasonal and weekly changes

Post to Trinity's Facebook page and Instagram accounts with timely items of interest, activities and events for the wider community. Coordinate with Social Ministry, Worship & Music, Faith Formation and other ministries for relevant postings. Abide by privacy policies.

Worship Support

Weekly Sunday worship service bulletins

• Layout, edit, print weekly bulletins in both regular and large print versions
• Prepare binders for Pastor, Assisting Ministers, Acolytes for use in the worship services

Coordinate signup lists and reminders for worship volunteers such as assisting ministers, livestream tech, ushers, greeters, lectors, cantors, and tellers

Calendar and Building Use

Maintain up-to-date calendar of church events and community groups' building use

Co-ordinate with Trinity leaders and the various community groups using our building to prevent conflicts and double-bookings

Keep records of community groups' space use agreements and payment records

Coordinate scheduled Zoom meetings, set up meetings as needed making the ministry lead a co- host, and distribute link to ministry lead.

Reception

Provide warm, welcoming reception to office visitors

Answer phone calls/messages/emails and direct calls/messages/emails to appropriate persons Receive mail and package deliveries, distributing to appropriate persons

Office Equipment and Supplies

Maintain inventory of office supplies; reorder as needed

Maintain office equipment, audio-visual equipment, and service agreements

Troubleshoot and remedy equipment and IT issues, including livestreaming

Refer larger IT problems/needs to IT manager

Property/Physical Plant

Communicate physical plant concerns and/or repair needs to Property Team and/or Custodian

Serve as liaison between the church and tradesmen/contractors for scheduling of repairs, regular maintenance, and inspections

Receive contractors during regular business hours, providing necessary building access and direction

Program thermostat for scheduled events on the calendar

Records and Reporting

Membership Records

• Maintain current, accurate membership records in ACS database
• Record sacramental rites (Baptism, Confirmation, Marriage, Burial) in official Parish Register (and ACS database as appropriate)
• Maintain and update the congregation directory annually or as needed.

Attendance Records

• Record weekly worship service attendance
• Provide attendance figures for monthly Council meetings, Annual Congregational meetings, and annual Synod reports

Annual Congregational Report

• Update attendance and Sacramental Rites records
• Compile reports from Ministry Teams, Council Officer, Pastor forinclusion in annual report congregational meeting
• Layout, edit, print completed report for congregational use at meeting and archives

Synod Annual Report

• Collect data from Treasurer and ministry leaders for Synod report
• Complete "Form A" and "Form C" for inclusion in Synod annual report and annual congregational trend report

Requirements:

Proficiency with the following software is a must:

• Microsoft Office (principally Word and Excel; Paint 3D, PowerPoint as needed)
• Google Suite (Gmail, Calendar, Docs, Sheets)

Familiarity with the following software is a plus:

• Mailchimp (congregational e-mailing)
• Zoom (video conferencing by congregation groups)
• WordPress (Trinity website)
• ACS (congregation membership database)
• Adobe Acrobat Pro (pdf document editing and consolidation)

Helpful attributes for the position include experience and familiarity in a church or faith community setting. The Coordinator must respect matters of confidentiality. This position requires some desktop publishing skills and creativity and the ability to manage and update social media platforms and the website. The position requires strong organizational skills, strong inter-personal communication skills, and good time management. A background check will be required.

Job Type: Full-time

Pay: $45,000.00 - $50,000.00 per year

Benefits:

• Health insurance
• Paid time off

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Rockville, MD 20852: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location

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