Job description
Title: Office Assistant (Full-time)
Department: Administration
FLSA Status: Non-Exempt
Reports To: General Manager
Last Revision Date: October 21, 2022
Summary:
Summary:
The Office Assistant will assist with the club’s day to day activities, including but not limited to strategic planning, logistics coordination and assistance with player operations and management. This person is also responsible for welcoming and assisting clients, guests, and the public. This person is the first point of contact for guests of Union Omaha
Responsibilities:
- Answer phones in a business-like manner during appointed hours of operation
- Welcome visitors, clients, and guests to the front office of the club
- Assist with scheduling of conference rooms for meetings
- Manage inventory of office supplies
- Assist upper management with administrative tasks, including but not limited to onboarding and organization of front office
- Assist with distribution of incoming mail/shipments and outgoing mail/shipments
- Assist Director of Soccer Operations with administrative aspects of the Union Omaha team, including but not limited to schedules, travel, housing, facility management, equipment, and paperwork
- Communicate with Union Omaha full-time staff to direct and streamline day-to-day activities
- Assist in aspects of team and personnel travel as needed
- Support relocation process for all new playing/coaching staff
- Assist in providing logistics for tryouts, clinics, youth soccer programming, and training camp with necessary front office staff
- Other duties as assigned
Knowledge and Skill Requirements:
- Understanding of the professional soccer industry
- Able to work in an organized manner, prioritizing projects and managing time effectively
- Able to work in a fast-paced, dynamic environment
- Demonstrates professionalism, discretion, and good judgment in all interactions with co-workers, customers, vendors, and others
- Excellent written and verbal communication skills
- Proficient working on a computer, including frequent use of Microsoft Office products.
- Able and willing to work non-traditional hours, in non-traditional settings, within a team atmosphere
- Must be able to maintain confidentiality regarding all front office operations
Working Conditions:
This job operates in an office environment located at an outdoor facility. This individual routinely uses standard office equipment such as computers, phones and copiers. During games and events, this individual may be exposed to extreme weather conditions.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.
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