Job description

BENJAMIN SD 25
Job Description

Middle School Secretary/Receptionist

Title: Middle School Secretary/Receptionist
Unit: Benjamin Middle School
Reports to: Building Principal
Supervisory Role: None

Summary:
Provide administrative assistance to the building administration and school-site staff; maintain the financial records of students and site transactions; convey information regarding school functions and procedures; ensure compliance with site’s financial, legal and administrative requirements and support a broad array of services.

Contract:
Ten months, 2 weeks prior to the start of the school year and week after the close of the school year. 7.5 hours on all work days.

Education and Related Work Experience:
Minimum of a high school diploma or equivalent. Associates or Bachelor’s degrees are preferred. Successful experience as a school secretary or related field is preferred.

Essential Functions and Responsibilities:

• Work effectively in a team environment
• Demonstrate positive interpersonal skills in working with students, parents, staff, community members and outside agencies
• Effectively perform a wide range of secretarial/clerical duties, including records management, preparation of reports and documentation processes within the school environment

• Ability to prioritize and complete multiple pressing tasks in a timely, accurate and efficient manner

• Effectively adapt to changing situations within the workplace
• Ability to to work and communicate effectively with students, parents, community members, staff and external groups such as government agencies.
• Ability to and willingness to utilize and adapt to current and changing technologies as required.
• Ability to apply knowledge, experience and commitment in the areas of race relations, cross-cultural understanding and human rights
• Ability to maintain and promote confidentiality as the normDesire and ability to engage in continuing education and professional development
• Accept increasing responsibility as delegated by the principal
• Coordinates assigned programs and activities (e.g. student registration, attendance)
• Evaluates situations involving staff, students, parents and the public and takes appropriate action and/or directs to the appropriate personnel for resolution
• Handles funds and processes monies in compliance with district policies
• Maintains documents, files and records and is able to produce current references and audit for compliancePrepares reports and written materials for the purpose of

Updated October 2022: jjw

documenting activities, providing written references and conveying information in accordance with district, state and federal requirements

• Perform other duties as assigned.

Technical Skills, Knowledge and Abilities:

• Advanced oral and written communication skills.
• English language skills
• Advanced interpersonal skills
• Time management and organizational skills
• Willingness to learn, grow and collaborate with others
• Ability to problem solve and seek help when issues arise
• Ability to maintain confidentiality in all aspects of the job
• Treats others with respect, works with integrity and ethics and demonstrates teamwork skills
• Ability to promote and follow district policies, principal direction and building and procedures
• Ability to communicate, interact and work effectively and cooperatively with people from diverse ethnic and educational backgrounds
• Ability to recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate safety equipment and report unsafe conditions to the appropriate administrator.

Materials and Equipment Operating Knowledge:

• Advanced operating knowledge of and experience with personal computers, peripherals and office software necessary for job performance.
• Operating knowledge of and experience with typical office equipment, such as telephones, multi-function machines, email, calendars, etc.

Reporting Relationships and Direction/Guidance:
Reports to: Building Principal
Direct Reports: None

Physical Requirements and Working Conditions:
The physical demands, work environment factors and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:
While performing the duties of this job, the employee is regularly required to talk and hear. The employee is frequently required to sit; stand; walk; use hands to finger, handle or feel; and reach with hands and arms. The employee is occasionally required to stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Work Environment:

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The noise level in the work environment is usually moderate.

Mental Functions:
While performing the duties of this job, the employee is regularly required to compare, analyze, communicate, coordinate, synthesize, use interpersonal skills, compile, compute, and evaluate information. The employee is frequently required to copy.

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Job Type: Full-time

Pay: From $18.24 per hour

Benefits:

• Dental insurance
• Health insurance
• Tuition reimbursement

Ability to commute/relocate:

• West Chicago, IL 60185: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location

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