Medical Staff Coordinator
As Mount Sinai grows, so does our legacy of caring

Located in the heart of Miami Beach, overlooking the breathtaking intracoastal waterway, Mount Sinai Medical Center is dedicated to providing exceptional health care to our diverse community enhanced through innovation, technology, teaching, and research.

Mount Sinai is South Florida's largest private independent not-for-profit hospital with 672 beds, and a tight-knit community of more than 4,000 employees.

We provide world-class care:

• Named one of America's 250 Best Hospitals for 2020 and 2021 by Healthgrades, positioning Mount Sinai among the top 5% of hospitals in the nation for overall clinical excellence.
• A pioneer in innovative medical research in areas such as cardiology, cancer, memory disorders and pulmonary diseases
• The BEST cardiac surgery survival rate in Florida
• A new seven-story Surgical Tower with 154 all-private rooms and patient centered technology promotes an exceptional patient experience

Position Responsibilities:

• Assembles medical records for Eldercare participants.
• Assembles medical records in a timely manner or between 12-20 minutes per chart.
• Answers telephone calls by third ring with appropriate department greeting, addressing caller in professional manner and operations excellence standards; records accurate information.
• Assures that every record contains a demographic face sheet, by printing and inserting face sheets when necessary.
• Verifies that participant's name and medical record number is correct on all documents, including folders, reports and bar code labels.
• Uploads documents into chart using correct order, naming, date and reviewer. Accuracy >/= 95%
• Discards copies when appropriate in shred it bins to promote confidentiality of participant records.
• Consistently demonstrates the ability to recognize, establish and deal with priorities in a timely manner without sacrificing quality of work.
• Manages time efficiently to insure that all work is completed in a timely manner; utilizes any extra time to assist with other department duties as needed, such as preparing enrollment folders, stocking participant educational material, etc.
• Communicates procedural or problem areas to manager to ensure continuity of department workflow.
• Signs medical records in/out accurately utilizing chart tracking system. Accuracy Rate = 100%
• Demonstrates ability to locate difficult to find medical record items in charts.
• Follow Occupational Health guidelines to ensure proper registration and prepping of clients charts.
• All documents received via fax, mail or hand delivered are uploaded into EMR on the day received.
• Provides and explains all registration document (Enrollment Agreement, HIPAA Information, participant Rights Information). Obtains all appropriate required signatures as a back up to the Enrollment Team.
• Audits and closes the EMR for expired or disenrolled participants.
• Accurately enters DME, medical supply items into EMR.
• Responds to internal and external requests for medical records and documents each request per Eldercare policy.
• Tracks requests for medical records and follow up per Eldercare policy.
• Prepares and sends medical records for external specialists appointments, ER and hospital stays.
• Attends IDT meetings and follows up on all requests for medical records.
• Identifies and tracks all outside appointments and requests documentation for the encounter. This incldues labs, imaging, hospital stays and physician encounters.
• Participate in and support Quality Improvement initiatives
• Know and adhere to philosophy and goals of Eldercare

Qualifications:

• Registered Health Information Technician (RHIT) Preferred
• High School Graduate or Equivalent
• One year of medical records experience preferred. Knowledge of electronic medical record management (EMR) systems preferred. One year of experience working with a frail or elderly population.

Benefits:

We believe in the physical and mental well-being of our employees and are committed to offering comprehensive benefits that fit their personal needs. Our robust employee benefits package includes:

• Health benefits
• Life insurance
• Long-term disability coverage
• Healthcare spending accounts
• Retirement plan
• Paid time off
• Tuition reimbursement
• Employee assistance program
• Wellness program
• On-site housing for selected positions and more!

Medical Staff Coordinator