Job description
Position Information
Position Title
Manager, Purchasing
How many positions are you recruiting for?
1
Campus
WVMCCD District (All Campuses)
Position Summary Information
Definition
The West Valley-Mission Community College District is seeking a talented leader to
fill the position of Manager, Purchasing.
Under the supervision of the Executive Director of General Services, the Purchasing Manager provides leadership and management of the purchase order process; inputs and oversees inputting into the Enterprise Resource Program; plans, organizes, directs, and reviews some aspects of contract execution, bidding, cooperative contracting, other administrative functions, and certificate of insurance oversight. The Purchasing Manager helps to oversee many General Services functions, including budgeting, supplies, and staff management.
ABOUT THE DISTRICT
Santa Clara County, home of the Silicon Valley, is a world-renowned center for high technology and an important business and financial center. It is also the Bay Area’s most populous county, with almost 2 million residents, and the site of California’s third largest city, San Jose. West Valley and Mission Colleges serve an area of approximately 350,000 residents. The West Valley-Mission Community College District is one of the largest employers in Santa Clara County.
The District is composed of two colleges: West Valley College in Saratoga and Mission College in Santa Clara. Together they enroll more than 17,375 students with diverse backgrounds. Courses are taught during day, evening, and weekend hours, in addition to online courses and distance learning. More than 1,525 faculty and staff work for the District, which has a budget exceeding $135,287,206. The service area includes the cities of Santa Clara, Saratoga, Campbell, Los Gatos, Monte Sereno; and parts of San Jose, Cupertino, Sunnyvale, and Santa Cruz County.
Applicants who possess the knowledge, skills, and life experiences to address the cultural and educational needs of a culturally diverse student population are encouraged to apply.
Assignment
This is a classified administrator position with an anticipated start date of January 20, 2023. This is an exempt, management position and is not subject to overtime.
Salary and Benefits
Salary:
Benefits include:
- Anticipated Hiring Range: $118,880–$126,610 annually (Administrative Salary Schedule, Range 11, Steps A-C).
- Annual salary step increases to maximum of salary range, $148,206 (Administrative Salary Schedule, Range 11, Step G)
Benefits include:
- Employer-contributed medical, dental and vision for employee, spouse, and/or dependents.
- Employer-paid long term disability for employee.
- Voluntary life insurance.
- 13 paid holidays, plus 1 floating holiday annually; paid non-workdays between Christmas and New Year.
- 22 days vacation leave accrued annually (25 days after 5 years).
- 12 days sick leave accrued annually.
- Personal necessity leave and personal business leave.
- Professional development and renewal leave.
- $500 longevity award annually after 10 years of service and $1,000 longevity award annually after 15 years of service.
- CalPERS retirement.
Minimum Qualifications
Any combination of experience and education that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:
Experience:
Five years of increasingly responsible experience in purchasing or other related administrative or contractual services, including one year of supervisory responsibility.
Education:
Equivalent to a Bachelor’s degree from an accredited college or university with major course work in public administration, business administration, finance or a related field.
License and Certificate
May need to possess an appropriate, valid California driver’s license as required by the position.
Experience:
Five years of increasingly responsible experience in purchasing or other related administrative or contractual services, including one year of supervisory responsibility.
Education:
Equivalent to a Bachelor’s degree from an accredited college or university with major course work in public administration, business administration, finance or a related field.
License and Certificate
May need to possess an appropriate, valid California driver’s license as required by the position.
Desired Qualifications
The ideal candidate will also demonstrate the following desired qualifications:
- Broad experience in Enterprise Resource Program use, especially in “Banner” by Elucian.
- Community college, K-12 or university purchasing experience.
- General familiarity with California Public Contract Code, bidding, and cooperative contracts.
Knowledge and Abilities
Knowledge of:
- Principles and practices of public procurement, and use of purchase orders.
- Principles and practices of cooperative contracts.
- Pertinent local, state, and federal rules, regulations and laws. Modern office procedures, methods and computer equipment. Principles and practices of research analysis and management.
- Principles and practices of budget development, implementation and monitoring. Principles and practices of supervision, training and performance evaluation.
- Principles and practices of work safety.
Ability to:
- Organize, implement and direct purchasing services operations/activities.
- On a continuous basis, know and understand all aspects of the job; intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policy and procedures.
- On a continuous basis, sit at desk for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone; write or use a keyboard to communicate through written means; and lift or carry weight of 10 pounds or less.
- Interpret and explain pertinent procurement and contract rules and regulations, and department policies and procedures.
- Assist in the development and monitoring of an assigned program budget. Develop and recommend policies and procedures related to assigned operations. Supervise, train, and evaluate staff.
- Use sound judgment in recognizing scope of authority.
- Operate and use modern office equipment including computers and applicable software.
- Maintain regular attendance and adhere to prescribed work schedule to conduct job responsibilities.
- Utilize appropriate safety procedures and practices for assigned duties. Communicate effectively orally and in writing.
- Relate effectively with people of varied academic, cultural, and socio-economic backgrounds using tact, diplomacy and courtesy.
- Establish and maintain effective, cooperative and collaborative working relationships with others.
- Work beyond normal business hours, attend evening meetings and/or perform weekend work, and the ability to travel.
Examples of Duties and Responsibilities
Duties may include, but are not limited to, the following:
- Recommend and implement section goals and objectives; establish performance standards and methods for purchasing services; develop and implement policies and procedures.
- Plan, develop and oversee the work of staff involved in purchasing services.
- Evaluate operations and activities of assigned unit; implement improvements and modifications; prepare various reports on operations and activities.
- Participate in budget preparation and administration; prepare cost estimates for budget recommendations; monitor and control expenditures.
- Participate in the selection of staff; coordinate staff training; conduct performance evaluations; recommend discipline; implement discipline procedures as directed.
- Perform and oversee the daily administration, management, and production of purchase orders, to ensure compliance with policies, procedures, legal and insurance requirements
- Provide staff assistance to the Executive Director, General Services in purchasing, purchase orders, use of cooperative contracts, and purchasing/invoice processing within the General Services department.
- Evaluate vendor and contractor performance as necessary; establish and maintain vendor records.
- Train district staff on use of on-line purchasing systems; troubleshoot system errors and coordinate resolution with information technology staff.
- Oversee disposition of surplus property and equipment.
- Research and prepare technical and administrative reports and studies, for auditors, WVMCCD, and the State; prepare agenda items for submission to the Board of Trustees; prepare written correspondence as necessary.
- Answer questions and provide information to the public; investigate complaints and recommend corrective action as necessary to resolve complaint.
- Build and maintain positive working relationships with co-workers, other district employees and the public using principles of good customer service.
- Foster an environment that embraces diversity, integrity, trust and respect.
- Be an integral team player, which involves flexibility, cooperation and communication.
- Perform related duties as assigned.
Working Conditions
Other Duties
Physical Demands
Applicant Information
APPLICATION INFORMATION:
- Interested applicants must submit online all materials requested, including: (1) A completed online West Valley-Mission Community College District application; (2) Supplemental application questions; (3) Resume; (4) Unofficial copies of transcripts; (5) Cover letter and/or reference list, if requested; and (6) Any requested licenses or certificates, if applicable.
- All sections of the online application, including Education and Educational Work History, must be completed thoroughly.
- Supervisor(s) name(s) and telephone numbers must be included in the application.
- Incomplete applications will not be considered.
- Do NOT send unrequested materials. Unrequested materials will be removed from your application and will not be used for consideration of employment.
- The employment application and supporting documents represent you; it is to your advantage to fill out the application form carefully and completely.
ABOUT TRANSCRIPTS:
- If a minimum requirement is possession of a degree, then a copy of transcripts is required to be included with your application to verify the degree being awarded. If no transcripts are included, the application may be screened as not meeting minimum requirements.
- Degrees must have been awarded by a college or university accredited by an accrediting body recognized by the U.S. Council on Post-Secondary Accreditation and/or the U.S. Department of Education.
- Candidates with degrees earned outside of the United States must provide official certification of equivalency to U. S. degrees by a certified U. S. credential review service, must have a U.S. evaluation (course by course of the transcripts) and must be submitted with this online application.
- If you do not have an electronic version of the transcript, you can get it scanned at an office supply or copy store; then attach the electronic version of your transcript to this online application.
- Copies of diplomas, grade reports, graduation petitions, transcript evaluations requests, or similar documents WILL NOT be accepted in lieu of transcripts.
For reasonable accommodations and assistance, contact:
Office of Human Resources, Attn: Recruitment
14000 Fruitvale Ave, Saratoga, CA 95070
Phone: (408) 741-2171 Fax: (408) 867-9059
Email: Jobs@wvm.edu
Selection Process
SELECTION PROCESS INFORMATION:
- After the deadline date, a committee will review and evaluate applications and supporting materials to select the applicants to be interviewed. Meeting the minimum qualifications does not assure the candidate an interview.
- All candidates will receive an e-notification to acknowledge receipt of their application materials. If not contacted within 3-6 weeks following the close of the recruitment, no suitable match was determined at this time.
- Travel expenses to attend first-level interview are the responsibility of the candidate.
- Application materials become the property of the District and will not be returned or duplicated.
- The District may choose to re-advertise or indefinitely delay filling a position. Some positions may include first and second level interviews.
- The District reserves the right to contact former, current, the most recent employers, and others to investigate past employment records of applicants.
- Any tentative verbal offer of employment is contingent upon formal approval of the college Governing Board.
- Upon hire the successful candidate must provide the required documents of identity and authorization to work and attest he/she is authorized to work in the United States.
EEO STATEMENT:
West Valley-Mission Community College District is an Equal Opportunity Employer that seeks to employ a diverse workforce who will contribute to an inclusive and welcoming educational and employment environment. The District is committed to nondiscrimination on the basis of ethnic group identification, race, color, national origin, religion, age, sex, physical disability, mental disability, genetic information, ancestry, gender identity, gender expression, sexual orientation, language, accent, citizenship status, transgender status, parental status, marital status, economic status, military or veteran status, and medical condition consistent with applicable federal and state laws.
Special Instructions to the Applicant
Posting Detail Information
Posting Number
FY22/23-050FT
Open Date
10/26/2022
Close Date
12/11/2022
Open Until Filled
No
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