Job description
Overview:
Responsible for providing administrative and recruitment support to the international recruitment team in business development group, with a focus on information management and outreach, short term recruitment, and proposal preparation.Responsibilities:
Since 1963 and in 148 countries, ACDI/VOCA has empowered people in developing and transitional nations to succeed in the global economy. Based in Washington, D.C., ACDI/VOCA is a nonprofit international development organization that designs and delivers technical and management solutions in agriculture, economic growth, and resilience to promote economic prosperity and social inclusion. Beyond our competitive compensation, full array of insurances, generous 401(k) plan, parental leave, commuter subsidy, career development, we also offer a vibrant, friendly, diverse, inclusive, passionate, and inspiring work environment
Responsible for providing administrative and recruitment support to the international recruitment team in business development group, with a focus on information management and outreach, short term recruitment, and proposal preparation.
Support recruiters in the identification and recruitment of personnel
- Write compelling job advertisements and post them to Applicant Tracking System (iCIMS) and external recruitment sources
- Maintain database of local posting and sourcing venues
- Lead preparation for the career fairs and recruitment outreach events, including ACDI/VOCA virtual and printed materials
- Conduct reference checks on key and critical personnel selected for the proposal, coordinating phone calls as necessary
- Assist with the management of specialized Talent Pools in iCIMS
Assist recruiters in the completion of inputs for the personnel sections of proposals
- Solicit additional information from key and critical personnel for inclusion in the personnel section and/or formatted CVs
- Prepare the first draft of the formatted CVs
- Draft necessary documentation about candidates as required
- Create relevant staffing and technical matrices as required
Coordinate the searches for short-term personnel for proposals and projects
- Identify short-term candidates through database searches and job announcement responses
- Coordinate communication between short-term technical experts and proposal/project teams
- Solicit information to update and amplify short-term candidate descriptions
- Collect and complete necessary paperwork on short-term candidates as required by donor
Maintain recruitment infrastructure
- Organize and coordinate biweekly recruitment team meetings and/or events
- Maintain access to recruitment sources and email accounts
- Ensure current and complete candidate information in Applicant Tracking System (iCIMS)
- Coordinate the database reporting structure with the Sr. Recruitment Operations Specialist
- Maintain the recruitment workflow process map and knowledge management
- Deconstruct personnel sections and elements from proposals into an example library and iCIMS
- Manage communication with vendors on renewal dates and event registrations for key services and websites
- Collaborate with HR and Projects Operations on the project close out and start up processes by coordinating the transfer of personnel files
- Facilitate the data gathering for reporting on the diversity and gender aspects of applicants
Monitor business intelligence on key and critical personnel
- Disseminate competitor job announcements to departmental business analytics and proposal teams
- Track incumbent competitor personnel for USAID and USDA-funded projects
- Record received donor feedback on proposal personnel sections
Other
- Support and enhance the company's culture of diversity, equity, and inclusion and align with our corporate values by treating others with respect and congeniality
- Ability to host or attend in person meetings when required
- Other duties as assigned
- Bachelor’s degree required in human resources, business, economics, agriculture, international relations, or related field required.
- Some work experience in an office setting is required - preferably internships within the career services or international development industries.
- Ability to write coherently and persuasively.
- Strong organizational, interpersonal, communication, outreach, and networking skills.
- Demonstrated ability to work in a self-directed, results-oriented environment at a fast pace.
- Proficiency with Microsoft Office and database applications; demonstrated ability to use Internet as a research tool.
- Fluency in English is required. Professional proficiency in French or Spanish preferred.
- Must be available during core business hours and/or operating hours for international time differences; flexibility to work more hours when needed.
- Flexibility to work in office based on work demands.
- Ability and willingness to travel internationally as needed; must be fully vaccinated against Covid 19.
- Must adhere to our company's Health Safety Code of Conduct, fully vaccinated against Covid 19 or receive approved exception.
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