Immigration Assistant
Full Time
Boston, MA 02111
Posted
Job description
The Assistant provides administrative support for members, associates, legal assistants and other designated firm personnel. This role will work closely with assigned teams managing the day-to-day activities within the Immigration practice.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Responsibilities:
Prepare correspondence, memoranda and other documents in an accurate and timely manner.
Manage and/or maintain calendar by scheduling appointments, coordinating meetings, conferences and travel arrangements.
Actively manage attorney/paralegal billable time by inputting into Firm’s system and processing monthly billing (inputting draft edits and mailing of non-E-bill client invoices) by working closely with assigned billing specialist.
Keep current with expense reporting and process check requests.
Initiate conflict process, draft engagement letters and submit intake documentation for processing.
Provide quality client service by communicating professionally to internal and external client inquiries, answering phones and greeting clients.
Work collaboratively with assigned team and section mates.
Coordinate all administrative details on attorney projects including workflow between clients, timekeepers, production and night assistance.
Proactively participate in training opportunities to advance skill levels and efficiency in firm software.
Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
College degree or relevant work experience required.
5+ years’ secretarial or administrative experience, preferably in a legal or professional services organization.
Prior business immigration experience is a plus.
Possess excellent written and verbal communication skills.
Strong organizational and administrative skills.
Excellent attention to detail and ability to execute through to completion.
Creative problem solving skills, reasoning ability and logical thought process.
Ability to work under pressure, prioritize competing demands, meet various deadlines and respond quickly to changing priorities.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Ability to work independently and as part of a team.
Outstanding sense of customer service.
Enthusiastic, proactive and positive attitude.
Ability to handle confidential matters with discretion.
Must be self-motivated to produce quality work.
High level of integrity and honesty.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
Flexibility to work overtime when necessary.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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