Comfort Care is now a part of the Aveanna Healthcare family of companies

Position Overview:

The Administrative Assistant is responsible for providing top level customer service to internal and external clients as it relates to branch location’s clinical operational support activities.

Essential Job Functions:

Payroll Activities:

• Weekly time sheets entries for caregiver staff visits which generates billing
• Audit weekly payroll reports and make timely payroll adjustments when necessary
• Process and close payroll each week according to guidelines
• Prepare and ensure timesheets and nursing notes for corporate billing department are processed according to guidelines
• Prepare and maintain payroll files
• Review and audit weekly net profit reports and communicate discrepancies to management in a timely manner
• Be primary point of contact for location caregiver payroll inquiries
• Establish an open line of communication and positive relationship with the Corporate Payroll department

Personnel Activities:

• Assist with caregiver onboarding activities; may be asked to assist with recruiting activities
• Ensuring all caregiver personnel files are secure, accurate and complete
• Verification and maintenance of caregiver credentials (licenses and certifications)
• Creating and providing monthly evaluation and skills report to Director(s)
• Coordinate with Corporate Risk Management and Leave of Absence Specialists on all worker compensation claims and return to work coordination activities
• Coordinate with People Services on all unemployment claims
• Be primary point of contact for caregiver questions relating to company benefits, policies, procedures, education

Caregiver Coordination Activities:

• Establish and maintain an orientation schedule for caregiver staff
• Maintain accurate and up to date contact list of all active caregivers, including mailing log
• Review and confirm weekly schedules according to branch location guidelines
• Mail monthly schedule to patient’s home each month according to branch location guidelines

Office Support Activities:

• Scanning and/or filing of documentation and records
• Assist in answering of incoming calls and ensuring accurate messages are taken and given to the appropriate staff member
• Mail distribution to appropriate staff member or department
• Process invoices according to branch location guidelines
• Office supply orders
• Preform special projects as needed

Why Join Our Team?

• Innovative technology to make your life easier
• Our care team work together to meet the needs of each patient
• Nationwide career opportunities where our leaders encourage advancements
• Our care teams enjoy the flexibility of getting to build rapport with patients to produce the best outcomes
• We know that our care teams make or break the organization’s success!

Aveanna Healthcare Offers:

• 401(k) with match
• Health, Dental and Vision Benefits for employees at 30+ hours
• Tuition Discounts and Reimbursement
• PTO, Sick Time, and Paid Holidays

Requirements:

• High school diploma or GED
• Proficient typing skills
• Proficient Microsoft Office skills

Preferred:

• Payroll and/or human resources experience
• Private duty, home care or health care company experience
• Advanced Microsoft Excel skills
• Two (2) years general office experience