HIM Coordinator

The HIM Coordinator – is responsible for the overall management of medical records, coding, and release of information and health information processes. The HIM Coordinator – is consistent with policies and procedures as set forth by accrediting and regulatory agencies. Performs other related duties as assigned or requested.

RESPONSIBILITIES

• SECURITY, CONFIDENTIALITY and RELEASE OF HEALTH INFORMATION: Safeguards the confidentiality of patient records from unauthorized review or release. Provides oversight for the prompt and appropriate release of information tasks. Keeps abreast of federal and state law. Responds to court subpoenas as custodian of medical records and presents records in court when deemed necessary.
• HIPAA (Health Insurance Portability and Accountability Act): Works to ensure compliance with HIPAA requirements. Participates in ongoing activities related to the development, implementation, maintenance of, and adherence to policy covering the privacy of, and access to, patient privacy practices
• CODING: Serves as the coding specialist and/or oversees the assignment of the appropriate ICD-10-CM diagnostic and procedural codes to individual patient information for data retrieval analysis and claims processing. Queries physicians and/or oversees the query process when code assignments are not straightforward or documentation in the record is inadequate, ambiguous, or unclear for coding purposes. Abides by the standards of ethical coding as set forth by the American Health Information Management Association and adheres to official coding guidelines. When applicable, serves as key player in providing oversight in the appropriate assignment of Impairment Groups under the Preferred Payment System (PPS) for Rehabilitation and UDS data submission, as applies to rehab locations.
• REPORTING REQUIREMENTS: Timely submits required data to the Center for Medicare and Medicaid Services (CMS).
• CHART AUDITS/COMPLIANCE: Coordinates monthly interdisciplinary record reviews. Assists in performance improvement activities as recommended by QAPI Committee. Tracks, trends, monitors, and reports timeliness of physician documentation including the medical record delinquency number as per HIM policy/guideline to the QAPI Committee, MEC, and Governing Board.
• DOCUMENTATION AND RECORD COMPLETION: Works with clinical staff, physicians, consultants, nurses, therapists, etc., to ensure documentation is in compliance with hospital, accrediting, and licensing guidelines and provides ongoing education to staff. Strives to help ensure timely record completion. Reports deficiencies and record completion compliance to appropriate supervisors. Responsible for the monthly calculation of the record completion rate reportable to Joint Commission and presents the data at the Medical Executive Committee.
• STATISTICS: Assists in maintaining accurate hospital statistics. Provides specialized statistical reports as requested.
• OUTPATIENT PROCESSES: Provides oversight to the outpatient health information processes to include coding and documentation requirements.
• Assists Administrator in other medical staff related functions. Assists in other functions deemed necessary or appropriate by Administrator and/or Corporate Director Health Information Management.

HIM Duties

• Assembles all records in accordance with approved record order. Records are assembled within one day after patient discharge.
• Accurately and timely analyzes records for completeness. Analysis is conducted within five (5) days after patient discharge. Enters deficiencies into HMS in a timely manner; tag incomplete charts and notifies clinicians of deficiencies; updates status in HMS when deficiencies are corrected.
• Assists healthcare providers in completion of their medical records, to include record accessibility. Provides accurate and timely deficiency notices.
• Aggressively works to maintain zero delinquent records. Takes initiative to creatively work with the healthcare providers to complete their records.

QUALIFICATIONS

• Education and Training: Prefers the HIM Coordinator to be a graduate of a Health Information Management program with subsequent passing of the registry examination (RHIA) or accreditation (RHIT), but not required.
• Experience: 1-3 years’ experience in a Health Information Management Department is required.

ABOUT US

PAM HEALTH (PAM) based in Enola, Pennsylvania, provides specialty healthcare services through more than 70 long-term acute care hospitals and physical medicine and rehabilitation hospitals, as well as wound clinics and outpatient physical therapy locations, in 17 states. PAM Health is committed to providing high-quality patient care and outstanding customer service, coupled with the loyalty and dedication of highly trained staff, to be the most trusted source for post-acute services in every community it serves. Its mission is to serve people by providing compassionate, expert care, and to support recovery through education and research.

Joining our PAMily allows you to work in a collaborative environment with colleagues and leadership with exposure to a variety of patient care levels. Aside from our competitive pay, generous paid benefit time, and excellent insurance options, you will also have opportunities for professional growth through our Education Advancement Program.

We are excited to learn more about you and hope that you consider joining us on a shared mission to improve the lives of others by being an integral part of our We Care Program. Please take a moment to visit us online at www.PAMHealth.com for a comprehensive look at how we're able to positively impact our local communities.

PAM Health does not discriminate and does not permit discrimination, including, without limitation, bullying, abuse or harassment, on the basis of actual or perceived race, color, religion, national origin, ancestry, age, gender, physical or mental disability, sexual orientation, gender identity or expression or HIV status, or based on association with another person on account of that person's actual or perceived race, color, religion, national origin, ancestry, age, gender, physical or mental disability, sexual orientation, gender identity or expression or HIV status.

Licenses & Certifications

• Reg. Health Inf. Admin