Jacksonville North Pulaski School District

Position Title: High School Office Secretary

Department: Building Level

Reports To: Building Principal

Contract: 2022-23 School Year (Effective January 2023)

Closing: Until Filled

SUMMARY: To assist the building administrators in office activities so as to provide the best educational services to students. Responsible for performing all office and clerical duties as necessary.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Responsible for the clerical needs of building administrators. Maintains a variety of office files and records.
• General office and receptionist duties including answering the phones, working with parents, teachers, students, and staff members.
• Enrolls new students, securing all necessary records for placement.
• Fills in for RN as approved by RN and State law.
• Maintains financial records for the building, including collection, receipt and deposit of all monies, process invoices and prepare bills for payment.
• Updates detention list and distribute to appropriate personnel. Handle all aspects of out-of-school suspension.
• Checks students in or out of the building with parents or guardians.
• Documents notes from parents, doctors, dentists and court on student records.
• Appropriately greets visitors, and parents, and accepts deliveries coming into the building and directs them to the appropriate area.
• Assists teachers with information on students as needed and handles requests for student records from other schools, making copies and mail as needed.
• Provides assistance to the receptionist or other office personnel as required to maintain a smooth-running office.
• Performs any other related duties as required or assigned.

EDUCATION/LICENSURE/EXPERIENCE:

High school diploma or equivalent, plus specialized schooling and/or on-the-job education and training in clerical-specific skill areas required. Must possess strong computer and written and oral communication skills.

OTHER REQUIREMENTS: Successful completion of pre-employment background checks. Appropriate personal and professional conduct at all times around students, other staff members and the general public.

The Jacksonville North Pulaski School District is an Equal Opportunity Employer.

It is the policy of the Jacksonville North Pulaski School District not to discriminate on the basis of age, sex, race, color, religion, national origin or disability in its educational programs, activities or employment practices.