Job description
Department Information
STATE OF COLORADO RESIDENCY REQUIRED
NOTE: This announcement may be used to fill multiple openings.
The Department of Health Care Policy & Financing (HCPF) oversees and operates Health First Colorado (Colorado's Medicaid Program), Child Health Plan Plus (CHP+), and other state public health programs for qualified Coloradans. Our mission is to improve health care equity, access and outcomes for the people we serve while saving Coloradans money on health care and driving value for Colorado.
We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.
As part of the State of Colorado, HCPF offers a competitive benefits package:
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PERA retirement benefits including PERA Defined Benefit Plan, PERA Defined Contribution Plan, plus 401K and 457 plans
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Medical, Dental, and Vision insurance coverage
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Automatic Short-Term and Optional Long-Term Disability Coverage
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Life and AD&D Insurance
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Flexible Spending Accounts (FSAs)
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Family Medical Leave Act (FMLA) job protection and State of Colorado Paid Family Medical Leave (PFML)
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11 Paid Holidays Annually and Accrued Annual and Sick Leave
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Accrued Sick Leave for State of Colorado Temporary Employees
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Flexplace and Flextime work arrangements
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Variety of discounts on services and products available through the State of Colorado's Work-Life Employment Discount Program
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Free RTD EcoPass to all eligible State Employees
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Credit Union of Colorado Membership Eligibility
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Some positions may qualify for the Public Service Loan Forgiveness Program. For more
information, go to https://www.colorado.gov/pacific/dhr/student-loan-forgiveness-programs. https://dhr.colorado.gov/dhr-resources/student-loan-forgiveness-programs
About The Health Information Office (HIO):
The Health Information Technology work unit exists to manage and coordinate projects related to Health Information Technology (Health IT) initiatives at the Department of Health Care Policy and Financing (Department). The work unit coordinates Heath IT initiatives with other State agencies, including coordination with the Governor’s Office of eHealth Innovation (OeHI), the Office of Information Technology (OIT), the Department of Public Health and Environment (CDPHE), and the Department of Human Services (CDHS) to maintain a cohesive strategic approach among these agencies. The work unit supports the Department and the Health Information Office in the oversight and coordination of Health IT initiatives through the creation of Health IT strategy, project planning, coordinating requirements documentation, reviewing detailed system design approaches, proposing systems solutions, and implementing systems solutions to support Department policies. The unit directs activities that influence policy staff, business analysts, developers and programmer deliverables. This unit identifies and coordinates system changes to support improved performance and accurate, and timely eligibility determinations. This work unit is also responsible for operations, security compliance and strategic planning to achieve required compliance with federal eligibility and enrollment regulations. The work unit directs and supports various state and federal reviews and audits of the systems by providing data and interpretation of configurations to explain system performance. Finally, the work unit is also responsible for advanced planning documents (APDs) and financial management for the aforementioned activities.
We are onboarding new employees using a hybrid approach. The Department supports flexible work arrangements. Depending on the business need and description of the position, we have options that range from fully remote, hybrid, to full-time in the office. Specific discussions about the schedule will be discussed during the offer stage.
**Please note - equipment provisioning and certain onboarding tasks will take place in person, in our downtown Denver office, on the first day of employment.**
Description of Job
The Health IT Analyst position exists to support the responsibilities of the Health IT Unit by documenting processes and policies for the necessary functions of the unit as well as functions the Health IT Unit is responsible for in its role as the fiscal agent for the Office of eHealth Innovation (OeHI).
In conjunction with the supervisor, will be responsible for documenting all vital processes for the Health IT unit and Office of eHealth Innovation operations including Advance Planning Document (APD) submission, contract updating and submission, vendor invoice approval, accounting processes which may include encumbrances, year end activities, etc., and other processes identified by the Health IT unit team and OeHI.
Responsibilities in this position include:
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Recommends changes to improve documented processes where necessary.
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Tracks contract deliverables and timelines for OeHI program/initiatives to assure that no deliverables are late or missed, as well as inform Health IT leadership when deliverables are at risk of being delivered on time.
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Documents the numerous and varying processes required for the successful managing of Health IT projects and OeHI initiatives.
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Works with members of the Health IT team and other Department and OeHI team members that support Health IT projects and initiatives to document current processes including creating RACI matrices and flow diagrams.
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Analyzes current processes for gaps and makes recommendations for improvement.
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Updates the Health IT unit’s SharePoint site with the process documents and makes other updates to keep all files current, as necessary.
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Supports Health IT leadership and other Department stakeholders with monitoring strategic Department and OeHI program/initiative deliverables.
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Works with Health IT and OeHI to determine if contractor(s) submitted deliverables in a timely manner and correctly. This includes tracking deliverables if they are received, working with Finance to ensure invoices are submitted and paid, and working with contract management if any deliverables are missed or late.
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Tracks and reports regularly to Health IT and OeHI on any deliverables that are due in the upcoming quarter, month, or other specified timeframe.
Working with the supervisor, this position develops and maintains tools to track deliverables.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
One year of professional experience in an occupational field related to the work assigned to the position.
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Bachelor's degree from an accredited institution in a field of study related to the work assignment.
Preferred Qualifications
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Prior state of Colorado, local government or statewide health organization experience related to the duties of this position
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Quality assurance for data/data entry accuracy and analysis and experience explaining analysis to upper management
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Experience working with multiple external stakeholders with competing priorities
Substitutions:
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Additional appropriate experience will substitute for the degree requirement on a year-for-year basis.
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Additional appropriate education will substitute for the required experience on a year-for-year basis.
DEFINITION OF PROFESSIONAL EXPERIENCE: Work that involves exercising discretion, analytical skill, judgment, personal accountability, and responsibility for creating, developing, integrating, applying, and sharing an organized body of knowledge that characteristically is uniquely acquired through an intense education or training regimen at a recognized college or university; equivalent to the curriculum requirements for a bachelor's or higher degree with major study in or pertinent to the specialized field; and continuously studied to explore, extend, and use additional discoveries, interpretations, and application and to improve data, materials, equipment, applications and methods.
CONDITIONS OF EMPLOYMENT
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All positions at HCPF are security sensitive positions and require that the individuals undergo a criminal record background check as a condition of employment.
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Employees who have been disciplinary terminated, resigned in lieu of disciplinary termination, or negotiated their termination from the State of Colorado must disclose this information on the application.
APPEAL RIGHTS:
If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.
An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.
For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.
Supplemental Information
How to Apply
(PLEASE READ CAREFULLY)
Please note that ONLY your State of Colorado job application will be reviewed during the initial screening; if you submit a resume and cover letter, they will be reviewed in later stages of the selection process. Therefore, it is paramount that you clearly describe all your relevant experience on the application itself. Applications left blank or marked "SEE RESUME" will not be considered.
Your application will be reviewed against the minimum qualifications for the position. If your application demonstrates that you meet the minimum qualifications, you will be invited to the comparative analysis process, which is described below.
Comparative Analysis Process
The comparative analysis process will consist primarily of a review of applications against the minimum and preferred qualifications of this position. Applications will be reviewed in comparison to all others in the applicant pool in order to identify a top group of candidates who may be invited for a final interview. Depending on the size of the applicant pool, additional selection processes may be utilized to identify a top group of candidates. Applicants will be notified of their status via email.
Failure to submit properly completed documents by the closing date will result in your application being rejected.
ADAAA Accommodations: The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
The Department of Health Care Policy & Financing is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Virginia Miller, at virginia.miller@state.co.us.
The Department of Health Care Policy & Financing does not offer sponsored visas for employment purposes.
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