Job description

COMPANY OVERVIEW

Do you have an upbeat personality and thrive on working with people on the phone and in-person? Do you love being part of a team and working with the community? Then Charter Research just might be the perfect place for you!

We are a highly experienced and quickly growing clinical research company, based in Lady Lake and Winter Park, FL that is looking to add to our team to help us fulfill our mission of discovering future medicines. Our company is locally owned and prides itself on providing exceptional patient experience to our participants, as well as offering agile recruitment strategies to our sponsoring agencies. Above all, we are a team, and we are seeking the right team member to add to our foundation at our Winter Park office.

JOB DESCRIPTION

We are looking for an office manager with excellent organization skills, with a professional and personal disposition . The ideal candidate is flexible to handle anything that might come their way. You’ll be a strong and reliable support to our operation, maintaining and creating procedures, communication, and safety. Not only will your effects allow us to achieve organizational efficiency, you will nurture a pleasant visitor experience and ensure a personal, friendly experience for anyone coming into the office.

RESPONSIBILITIES

1. Oversee and support all administrative duties in the office and ensure that office is operating smoothly.

2. Responsible for developing and implementing office standards by setting up procedures to guide the operation of the office.

3. Manage office supplies inventory and place orders as necessary.

4. Perform receptionist duties, including greeting visitors and answering phone calls.

5. Receive and sort incoming mail and deliveries, and manage outgoing mail.

6. Provide other administrative support as necessary, including but not limited to scheduling and maintaining calendars, and supporting employees with day-to-day specific needs.

7. Address employee queries regarding office management issues.

8. Other duties as assigned.

9. Maintains cleanliness of common areas.

KNOWLEDGE, SKILLS, ABILITIES

1. Strong critical thinking skills, detail oriented, and highly organized.

2. Strong organizational and time management skills, and ability to prioritize

3. Ability to communicate clearly and effectively (written and verbal).

4. Excellent interpersonal and customer service skills.

5. Demonstrated ability to work well within a team.

6. Proficient with Microsoft Office

7. Engaging personality and optimistic outlook

8. Experience developing internal systems

9. Ability to handle confidential information

QUALIFICATIONS

Language

1. Must be fluent in English and Spanish.

Education

1. High School Education or equivalent required.

2. Bachelor's degree or Associate's degree in office administration or related field preferred.

Experience

1. At least three years of administrative and clerical experience required.

Charter Research, LLC provides equal employment opportunity (EEO) to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability status, genetic information, marital status, ancestry, protected veteran status, or any other characteristic protected by applicable federal, state, and local laws.

Job Type: Full-time

Pay: From $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Winter Park, FL: Reliably commute or planning to relocate before starting work (Required)

Education:

• Associate (Preferred)

Experience:

• Microsoft Office: 1 year (Required)
• Administrative experience: 3 years (Required)

Language:

• Spanish (must be fluent in English and Spanish) (Required)

Work Location: In person

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