Job description

Fiscal Specialist II

FULL TIME TEMP TO PERM

Candidates will be staffed through Ad-Vance Talent Solutions, a business partner of Polk County, during the probationary period before transition to County employment.

PG-11 ($16.52)

Shift: Monday – Friday, 7:00 AM – 4:00 PM (40 hours/week)
Location: 2160 Marshall Edwards Drive, Bartow, FL 33830

Must have the physical, developmental and mental ability to perform job tasks, work efforts, responsibilities and duties of the job illustrated below:

ILLUSTRATIVE DUTIES

Will include many if not all of the following:

• Receives, reviews and prepares fiscal invoices, statements, and/or purchase orders, relative correspondence and reports for payment authorization and appropriate signatures.
• Prepares, reviews, verifies and distributes fiscal matters/purchase orders within appropriate budget allocations.
• Audits program finances to ensure funds are properly expended and recorded in accordance with established county, state and federal policies, procedures, regulations and guidelines.
• Prepares, maintains and monitors grant and budgetary controls of allocated funds.
• Ensures that account balances are accurate, updated and sufficient for proposed expenditures prior to forwarding for approval.
• Requests purchase orders, prepayment vouchers, and invoices from other areas in the unit and/or county.
• Uses independent judgment in placement of funds to specific account.
• Prepares monthly financial reports.
• Prepares annual report of receipts and vouchers for auditing supervisor.
• Designs, develops and prepares accounting forms and documents necessary for the proper reporting and forwarding of financial data.
• Assists IT in development of systems and procedures.
• May assist in training.
• May assume lead worker responsibilities overseeing the work of others.

KNOWLEDGE, ABILITIES AND SKILLS

• Knowledge of bookkeeping principles and purchasing procedures.
• Knowledge of record keeping methods, practices and procedures.
• Knowledge of office practices, procedures and equipment.
• Ability to make accurate mathematical calculations.
• Ability to maintain accounting records and prepare reports.
• Ability to understand and follow written and oral instructions.
• Ability to maintain an effective working relationship with the public and other employees.
• Ability to type, utilizing personal computers, related software and other office equipment of the assigned work unit.
• Knowledge of English, punctuation, spelling and arithmetic.
• Ability to work independently and adhere to prescribed routines and practices.
• Ability to develop effective work methods and procedures.
• Ability to prepare, draft, and compose routine documents including business letters, memoranda, and related program materials.
• Ability to oversee the work of others.
• Performs related duties as required.

MINIMUM QUALIFICATIONS

• Graduate of an accredited high school or possess an acceptable equivalency diploma and have a minimum of four (4) years bookkeeping or related responsible accounting/fiscal experience.
• Must be able to utilize all features afforded by word processing software and other required software and personal computers utilized by assigned unit.
• Must have a valid driver's license and be able to secure a valid Florida driver's license at the time of employment within this classification should it be required of the work unit.
• A comparable amount of training and related experience may be substituted for the minimum qualifications.

SPECIAL REQUIREMENTS

This position may be required to report for work when a declaration of emergency has been declared in Polk County.

Job Type: Full-time

Pay: $16.52 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Professional development assistance
• Vision insurance

Schedule:

• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Bookkeeping: 4 years (Preferred)

Work Location: In person

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