Job description
The Financial Specialist will join our growing fiscal and grants management team within ICTR central administration and will report to the Senior Financial Manager. This position serves as an accounting transaction business partner for multiple program areas within ICTR, facilitating essential transactions (such as direct payments, cost transfers, funding updates, expense reconciliations, and vendor agreements), as well as providing accounting leadership and guidance as a site manager for purchasing cards and expense reimbursements.
Key initiatives and activities for the Financial Specialist:
- Serve as the primary contact for processing ICTR purchasing transactions, along with being a resource on providing the status of the transactions.
- Review and approve purchasing card statements and expense reimbursement requests in accordance with established rules, regulations, and policies. Serve as a resource for those with questions about the guidelines and processes.
- Prepare and route documentation to establish and close out projects.
- Draft and maintain ICTR purchasing transaction "cheat sheets" for ICTR team members to help them stay aware of any UW system policy changes related to purchasing.
- Prepare, submit and monitor the status of expenses transferred between projects.
- Prepare, submit and monitor the status of third-party tuition billing for the students ICTR supports.
- Assist ICTR fiscal team members with running monthly fiscal reports.
ICTR Mission: We discover, translate & disseminate interventions to improve health & health care.
ICTR Core Values: Inclusivity, Leadership, Excellence, Innovation, Collaboration, Accountability, Communication
To learn more about ICTR visit: https://ictr.wisc.edu/
The University of Wisconsin School of Medicine and Public Health (SMPH) is recognized as an international, national, and statewide leader in education, research, and service. SMPH is committed to being a diverse, equitable, inclusive and anti-racist workplace and is an Equal Employment Opportunity, Affirmative Action employer. Applications from Black, Indigenous and People of Color (BIPOC) individuals, LGBTQ+ and non-binary identities, women, persons with disabilities, military service members and veterans are strongly encouraged.
- 30% Audits, monitors, organizes, and updates fiscal records, reports, and affiliated materials
- 10% Creates general reporting for transactions
- 15% Audits or processes advanced transactions and assigns funding codes in accordance with established rules, regulations, and policies
- 10% Audits or reconciles original purchase documents with payments
- 5% Reallocates expenses to appropriate funding strings
- 10% Drafts communications and advanced reports and maintains organization of varied records to provide administrative support within a specified work unit
- 10% Answers advanced fiscal questions and provides information based on set materials and standards to various audiences
- 10% Reviews transaction processing internal controls and recommends policies and procedures
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion
Required
H.S. Diploma
Preferred: Post Secondary
- Minimum of 2 years of experience or education equivalent in finance, accounting, and/or grants management.
Preferred:
- Experience working in a team environment.
- Experience with processing purchasing transactions and expense reimbursements within a large organization.
- Experience using an organization wide shared financial system.
Knowledge, Skills and Abilities:
- Excellent organization skills and attention to detail.
- Strong written and verbal communication skills.
- Demonstrated team-oriented work style that includes effective collaboration with colleagues, ability to balance competing deadlines and requests, and proactive attention to potential conflicts.
- Proficiency with Microsoft Word and Excel.
- Strong customer service orientation (responsive to requests, deadline orientated, motivated to produce high quality work).
- Ability to work independently and effectively under general supervision, exercise good judgement, and maintain confidentiality.
The regular work schedule will be Monday to Friday between the hours of 8:00am and 5:00pm (exact schedule to be set at the time of hire).
Full or Part Time: 80% - 100%
This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.
Ongoing/Renewable
Minimum $20.00 HOURLY
Depending on Qualifications
The starting salary for the position is $20.00/hour but is negotiable based on experience and qualifications.
The School of Medicine and Public Health will not sponsor work visas for this position, thus, in compliance with federal law, all persons hired will be required to verify eligibility to work in the United States by completing the required I-9 form upon hire.
Kim Mcfarlane
kmmcfarlane@wisc.edu
608-263-1130
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.
Financial Specialist II(FN007)
A53-MEDICAL SCHOOL/ICTR/ICTR-ADM
University Staff-Ongoing
276503-CP
If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/
Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.
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