GENERAL FUNCTION:

The position is to be a part of and to support the finance team, as well as process client payments requests using multiple software and banking systems. This position is required to be in the office. Maintaining various databases for client spending and assisting with month-end reconciliation for accounts payable. Responsible for assisting the Grants Administration Manager with processing client payment requests for multiple federal, state, and local grants. To be successful in this position the candidate must have critical thinking skills and be detail-oriented, able to track a multitude of information at one time and be organized. The position requires the candidate to complete an array of administrative tasks such as copying, filing, and data entry.

KEY AREAS OF RESPONSIBILITY: Finance Processing

• Process client payment requests using Excel, Acumatica accounting software, Wells

Fargo banking portal

• Maintain databases and credit card purchases

• Work collaboratively with Case Managers from partner agencies, Director of Rapid

Rehousing and Grants & Project Manager

Grant Assistance

• Process Check Requests for each federal, state, and local grant

Print and scan documents/checks/ACH transfers for check/ACH requests

Obtain required staff approvals for each check request

Send electronic format of checks/ACHs, backup documentation & Client

Spending Logs to contact at the City of Winston-Salem

Mail physical copies of paper checks to vendors via US Postal Service

• Maintain paper & electronic versions of Client Spending Logs

• Maintain electronic versions of client payments for each of the federal, state, and local grants

• Balance Client Spending Logs payment requests/credit card purchases to General

Ledger monthly

• Maintain vendor/client data in accounting software

• Research client/vendor issues using the Wells Fargo CEO platform

• Provide administrative support to the Director of Forsyth Rapid Rehousing Collaborative

• Assist Director of Veteran Support Services with update of client data to ensure compliance with federal regulatio

Other Duties

• Serve as backup coverage of the front desk at a minimum one day a week and as needed

• Other duties as needed and assigned

EDUCATION, TRAINING, AND EXPERIENCE:

• Associates required; bachelor’s degree preferred

• Prior experience working with non-profit organizations preferred

• Prior accounts payable experience preferred

• Proficient in Microsoft Office (Outlook, Excel, Word, PowerPoint, Teams)

• Strong team-player with positive attitude

• Have excellent attention to detail and high-level accuracy

• Excellent written and grammar skills

• Deadline driven and extremely organized, reliable and dependable

• Able to maintain confidentiality

• Able to manage detailed work on a schedule, as well as to respond to unscheduled needs in a fast-paced environment

• Demonstrated communication skill

Requirements: Proof of COVID vaccination

Physical Requirements

The position requires occasional movement throughout the office to access files or papers weighing up to 20 lbs

Benefits

The position is full time, with a comprehensive benefit package, including vacation, sick time, wellness day, 401 K plan and 11 paid holidays.

Salary

Commensurate with experience and education.

Apply

Please apply online only; no phone calls, please. A complete application includes a cover letter and resume.

EOE