Job description
A major oil and gas operator is looking for a Field Administrative Assistant to support operations in Carrizo Springs, TX on a M-F schedule working 9 hr days, 40 hrs a week. This is a 6-month contract opportunity with the potential for extension. This entry level position provides general administrative support to field personnel and management in order topromote the efficiency of the group.
Job Duties & Responsibilities
- Performs basic data management activities, which include loading/entering, verifying, analyzing, and may assist in reporting data related to engineering operations
- May assist in budget tracking for a small group
- Performs basic administrative duties, including but not limited to: filing, copying, sorting and sending mail
- Fields/screens phone calls, takes and delivers messages in a timely manner and transfers as needed
- Maintains good vendor and client relations, as needed
- Schedules conference rooms; arranges catering and equipment and forwards meeting requests via Microsoft Outlook.
- Compiles required information to track and reconcile department charges, as needed
- Maintains and updates various Excel spreadsheets
- Assists with travel arrangements as needed
- Performs other duties as assigned
- Light knowledge of Drilling, Completions and Workover reports
- Light knowledge of database application software
- Knowledge of administrative and clerical procedures and systems such as managing files and records, enter data, set
- Knowledge of principles and processes for providing customer and personal service. Includes executive and customer
- Ability to communicate with people outside the organization, representing the organization to clients, the public,
- Detail oriented and highly organized
- Demonstrates accuracy and thoroughness and monitors own work to ensure quality
- Excellent calendar management skills, including the coordination of complex executive meetings
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