Executive Assistant to the Vice President of Community College Affairs
Full Time
Grand Junction, CO 81501
Posted
Job description
ANNOUNCEMENT OF POSITION VACANCY
Executive Assistant to the Vice President of Community College Affairs
ABOUT THIS POSITION
Summary: The Executive Assistant to the Vice President of Community College Affairs
provides high-level support to the Vice President and GVBOCES Board, assisting in the advancement of WCCC's priorities and goals. Responsible for the central coordination of activities and ensuring timely flow of information to and from the Vice President's Office and GVBOCES Board. The Executive Assistant to the Vice President of Community College Affairs is a key member of the Vice President's team and provides leadership and strategic support.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:
GVBOCES Board: Perform such responsibilities relating to the GVBOCES board as the Vice President may designate including but not limited to:
Executive Assistant to the Vice President of Community College Affairs
ABOUT THIS POSITION
Summary: The Executive Assistant to the Vice President of Community College Affairs
provides high-level support to the Vice President and GVBOCES Board, assisting in the advancement of WCCC's priorities and goals. Responsible for the central coordination of activities and ensuring timely flow of information to and from the Vice President's Office and GVBOCES Board. The Executive Assistant to the Vice President of Community College Affairs is a key member of the Vice President's team and provides leadership and strategic support.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:
GVBOCES Board: Perform such responsibilities relating to the GVBOCES board as the Vice President may designate including but not limited to:
- Support the Vice President as a liaison to the GVBOCES Board and coordinate meetings of the Board, the Leadership Team, Standing Committee Meetings, GVBOCES orientation programs and other related Board activities
- Draft agendas, schedules, notices, minutes and resolutions of the GVBOCES Board meetings, in conjunction with the Vice President, as well as other meetings hosted by the Vice President as needed
- Maintain all relevant materials for Committees and Board meetings
- Coordinate the archiving of all Board and Committee files
- Possess an understanding of the role of GVBOCES board members and their expected priorities on behalf of Western Colorado Community College as well as their concerns and needs through attending seminars and staying current on publications and other materials
- Manage and oversee the production of consistent, accurate, and visually appealing informational materials, both electronic and printed, such as GVBOCES Board handbooks, Board meeting packets, Board Orientation materials and other informational and management materials necessary for effective Board committee operations
- Performs other duties and responsibilities as assigned or directly related to the GVBOCES Board
Vice President's office & coordination between leadership team:
- Support the Vice President in strategic execution of initiatives related to the mission, vision and values of Western Colorado Community College
- Extend the Vice President's reach by serving as a trusted resource and representative to internal and external stakeholders
- Oversee efficient functioning of the Vice President's office including support and direction of the management of the Vice President's schedule
- Confirm objectives for cabinet and leadership team meetings and recommend participants and approach
- Coordinate and clarify assignments among offices and programs including assigning responsibilities to carry-out and execute decisions made in cabinet and leadership team meetings and ensure follow-up and accountability for those assigned responsibilities
- Track institutional priorities and status of key projects and initiatives
- Handle queries, questions, concerns, and requests on behalf of the Vice President
- Develop and maintain an inventory of critical path projects undertaken by the Vice President's office and cabinet
- Proactive identification of issues that could impact the execution of initiatives
- Independent leadership of special projects assigned by the Vice President
- Act as liaison with the WCCC community, service organizations, GVBOCES Board, and other agencies to provide communication of events, activities or interface of resources. Establish and maintain channels of communication among committees, WCCC Curriculum Committee, and administrative offices of WCCC
Employee Engagement & Campus Culture:
- Work with the Vice President and cabinet to align people strategy with business strategy and create a welcoming, energizing, and rewarding place to work
- Develop and build relationships to serve as a resource for the Vice President and point of contact as designated for key constituents to resolve complex issues and help move forward strategic priorities
- Serve as WCCC's culture advocate and supports the Vice President's strategy for intra-campus culture development
Other related duties may be assigned.
Minimum Qualifications Required:
- Bachelor's Degree from an accredited college or university
- Three years' experience in a direct supportive relationship with senior leadership in an institution of higher education, a governing board or similar organization.
- An equivalent combination of education and specialized experience and/or training may be considered.
- Demonstrated ability to organize, plan and manage complex logistics at a high level
- Demonstrated customer service and interpersonal skills
- Proven ability to work independently and under pressure while maintaining a highly professional demeanor with utmost discretion
- Excellent communication skills, both verbal and written are essential
Salary: $50,000.00 - 60,000.00. Commensurate with education and experience. Excellent health and retirement benefits package: Click here for more information!
Department: WCCC Student Services
Employment Type: Administrative
HOW TO APPLY
Application Deadline: To ensure full consideration, complete applications must be received by 1/3/2023.
How to Apply: Applicants will be asked to complete an online application by creating a profile and then providing personal and demographic information. In addition, please be prepared to upload a:
- Cover letter
- Resume
- Include the name, phone number, email address and relationship of at least three professional references who can attest to your ability to perform the job you are applying for. Professional references should include at least one current or former supervisor. Professional reference may also include current or former employers, colleagues or other professionals who have first-hand knowledge and can recommend you for employment.
- Copy of transcripts for all degrees completed (if your transcripts include a social security number or birthdate, please redact that information before uploading the document. Official transcripts will be required upon hire)
Direct Inquiries Contact: Brigitte Sundermann, bsunderm@coloradomesa.edu, 970-255-2700
ABOUT COLORADO MESA UNIVERSITY
Colorado Mesa University provides exceptional educational opportunities on a state-of-the-art campus located in Grand Junction. As western Colorado's largest university, CMU serves students on its main campus in Grand Junction, its satellite campus in Montrose, its community college, Western Colorado Community College and via online offerings. Founded in 1925, it's a dynamic university enrolling more than 11,000 students at the associate, baccalaureate and graduate levels.
At the heart of the CMU experience is an integrative and experiential approach to higher education that encourages students to think differently and empowers them to challenge assumptions. CMU brings students together with expert scholars and thinkers from different disciplines to make connections between ideas and gain the skills to solve the unstructured, complex problems they'll encounter in life. Our focus is on providing quality academic programs, built on a strong liberal arts core that support students' interests and regional employment needs, as well as technical programs that respond to vocational workforce demands.
The Grand Valley is home to some of the best outdoor recreation in the state of Colorado and you won't have to fight traffic and crowds to enjoy it. CMU is surrounded by the Grand Mesa, Book Cliffs and the Colorado National Monument. We have world-class mountain biking, rock climbing, hiking, and rafting. In addition to a mountain resort that's less than 45 minutes from campus for skiing, snowboarding and cross-country skiing. Living and working in Grand Junction, you will be able to explore one of Colorado's best kept secrets.
Colorado Mesa University is particularly interested in candidates who have experience working with students from diverse backgrounds and who have a demonstrated commitment to improving the levels of access and success for underrepresented students within higher education.
Colorado Mesa University is committed to providing a safe and productive learning and living community. To achieve that goal, we conduct background investigations for all final applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial and/or motor vehicle history. Applicant must be able to verify U.S. employment eligibility. Colorado Mesa University is an Equal Opportunity Employer, committed to a culturally diverse faculty, staff and student body. Women and minorities are encouraged to apply. Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request an accommodation, please contact the CMU Human Resources Office by phone or email. You may be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed.
Colorado Mesa University
Attn: Human Resources Office
1100 North Avenue
Grand Junction, CO 81501
970.248.1820
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