Job description
Overview:
We are looking for an experienced Executive Assistant to support both our company President and our Chief Administrative Officer (CAO). In this role, you will provide high-quality administrative and clerical assistance, managing mostly business-related tasks such as managing calendars and email communications, creating reports and presentations, coordinating travel and accommodations, taking meeting minutes as requested, and other organizational tasks. You will also need to have a detailed understanding of the full Microsoft Office Suite, be fast-thinking, flexible and adaptable to changing business needs. To be successful, you should be a motivated, self-starter who can work well independently, meet deadlines, and communicate effectively. The workload for this position will ebb and flow, so from time to time you may also support other company executives and officers. This is a remote-based position, with expectations that candidates will be based out of either Mountain Time (MST) or Central Time Zones (CST). Responsibilities:
Our goal at Landrum & Brown (L&B) is to provide and maintain a work environment that fosters mutual respect, professionalism and cooperation. L&B is an equal opportunity employer that does not discriminate on the basis of race, creed, color, religion, national origin, ancestry, citizenship status, age, gender, marital status or any other characteristic protected by applicable federal, state or local law. Landrum & Brown (L&B) is committed to pay equity. As part of that commitment, we have provided the base compensation range of $70,300 - $105,500 annually for this position and local market. L&B is proud to offer exciting career development opportunities coupled with a comprehensive total rewards package. Our benefits include extensive health, dental, vision, disability and life insurance coverage, continuing education benefits, paid time off, flexible spending accounts, employee assistance program and a retirement savings plan with company matching contributions. We encourage all candidates to explore our total rewards offering.
Landrum & Brown is a global aviation consulting firm with airports at the core of our DNA. We bring passion and creativity to solve the most complex global aviation challenges with the potential to enhance the world. Serving airports and other aviation clients for more than 70 years across all seven continents, our aviation consulting practice includes both planning and development services that span activation planning, airfield and airspace, business and finance, commercial development, environmental, ground transportation, master planning and strategy, terminal planning and design.
We are looking for an experienced Executive Assistant to support both our company President and our Chief Administrative Officer (CAO). In this role, you will provide high-quality administrative and clerical assistance, managing mostly business-related tasks such as managing calendars and email communications, creating reports and presentations, coordinating travel and accommodations, taking meeting minutes as requested, and other organizational tasks. You will also need to have a detailed understanding of the full Microsoft Office Suite, be fast-thinking, flexible and adaptable to changing business needs. To be successful, you should be a motivated, self-starter who can work well independently, meet deadlines, and communicate effectively. The workload for this position will ebb and flow, so from time to time you may also support other company executives and officers. This is a remote-based position, with expectations that candidates will be based out of either Mountain Time (MST) or Central Time Zones (CST).
- Create and/or finesse presentations, reports, memos, letters, and other business documents.
- Research and obtain data and information for presentations and reports.
- Plan and coordinate meetings and events.
- Coordinate and maintain the Executives’ calendars, scheduling, organizing, and managing a complicated and shifting schedules.
- Prepare and submit expense reports.
- Facilitate and route internal/external communications to/from the Executives.
- Coordinate all domestic and international travel and accommodation arrangements.
- Document meeting minutes and manage action items, as necessary.
- Provide support to other company executives and officers, as required.
- Special projects and other duties as assigned.
- High School Diploma/GED required, Bachelor’s Degree Preferred.
- Minimum of 10+ years of related experience; 2+ supporting C-level executives.
- Demonstrated ability to be proactive and take initiative.
- High maturity and ability to exercise good judgment, discretion & confidentiality in all tasks.
- Deadline driven and able to manage time sensitive issues in a fast-paced environment.
- Ability to quickly learn and adopt new technologies and be flexible.
- Experience prioritizing multiple projects.
- Advanced technical skills with Microsoft Office suite (Word, Excel, Powerpoint) required.
- Must be organized and detail oriented.
- Ability to thrive in a fast-paced environment and excels at managing multiple projects at once.
- Must be a motivated self-starter who works independently, effectively problem solves and prioritizes work, and anticipates the needs of the leaders.
- Client focused, always striving to give clients the best solutions.
- Strong commitment to innovation by creating new and better ways to solve clients’ toughest challenges.
- High levels of integrity, always doing the right thing in an ethical, fair, and sustainable way.
- Demonstrated experience of collaboration in a diverse and inclusive team, working together toward technical excellence.
Our goal at Landrum & Brown (L&B) is to provide and maintain a work environment that fosters mutual respect, professionalism and cooperation. L&B is an equal opportunity employer that does not discriminate on the basis of race, creed, color, religion, national origin, ancestry, citizenship status, age, gender, marital status or any other characteristic protected by applicable federal, state or local law. Landrum & Brown (L&B) is committed to pay equity. As part of that commitment, we have provided the base compensation range of $70,300 - $105,500 annually for this position and local market. L&B is proud to offer exciting career development opportunities coupled with a comprehensive total rewards package. Our benefits include extensive health, dental, vision, disability and life insurance coverage, continuing education benefits, paid time off, flexible spending accounts, employee assistance program and a retirement savings plan with company matching contributions. We encourage all candidates to explore our total rewards offering.
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