WHO WE ARE
Vantage Airport Group is a privately owned, industry-leading investor, developer, and manager of airports and transportation infrastructure around the world. Our current network is composed of 12 active airport and rail station operations, in locations ranging from large capital cities and tourist destinations to smaller destinations in the U.S., Canada, the Caribbean, and Europe. These include the $5.1B redevelopment of LaGuardia’s Terminal B in New York, and major concessions redevelopment projects at Chicago’s Midway International Airport, and the new terminal at the Kansas City International Airport.

Responsibilities:

• Complete a broad variety of administrative tasks that facilitate the CEO and Executive team’s ability to lead the organization, including:
• designing and producing complex documents, reports and presentations;
• collecting and preparing information for meetings with outside parties;
• composing correspondence; and
• completing expense reports
• Act as the point of contact among executives and stakeholders including the Steering Committee/Audit and Finance Committee/Human Resource Committee/Board of Directors
• Manage information flow in a timely and accurate manner to ensure CEO and Executive team are well informed of upcoming commitments and responsibilities
• Oversee, coordinate and produce Steering Committee/Audit and Finance Committee/Human Resource Committee/Board related documents, including:
• Consolidation of documents into a package of materials that is uploaded and distributed to Board of Directors and Executive team members; and
• Production and maintenance of the Board calendar
• Manage executives’ calendars and set up meetings
• Make travel and accommodation arrangements for all senior leadership
• Act as an office manager by keeping up with office supply inventory
• Act as point person for Executive Department accounts payable, equipment maintenance and IT.
• Maintain office efficiency by maintaining office systems, layouts, and equipment procurement.
• Partner with Human Resources on new employee on-boarding and orientation.
• Take minutes during CEO meetings
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the office filing system
• Special projects commensurate with the role
• Ensure individuals have appropriate security clearances
• Event planning as needed
• Act as a gate-keeper for the management team
• Supply backup support to the Vantage Midtown office as required
• Other duties and responsibilities commensurate with the position may be assigned

Education and qualifications

• A certificate or diploma in Communications, Business Administration or a related field.
• At least 5 years related work experience in an executive assistant role.
• Proven track record of success in supporting senior leadership.
• Ability to collaborate with all levels of the organization and key internal and external stakeholders
• Organization and planning skills crucial for multi-tasking while prioritizing and executing tasks.
• Ability to diffuse and manage situations in high pressure situations.
• Strong problem-solving skills to independently work with clients, vendors, staff, and other stakeholders.
• Strong business and financial acumen.
• Special Working Conditions: This position may be required to work nights, Saturdays, Sundays and holidays.

• Strong administrative skills, including writing and editing skills
• Ability to handle sensitive information with discretion
• Exceptional attention to detail and time management
• Ability to anticipate needs and create solutions to those needs before being asked
• Strong communication and organizational skills for interactions all levels of management and the ability to multitask in a busy work environment
• Ability to work independently, as well as in a team environment
• Demonstrated working knowledge of Microsoft Office Suite
• A preference for working with an entrepreneurial, fast-paced team
• Demonstrated business acumen coupled with strategic, analytical and creative skills
• An ability to manage multiple projects, without compromising quality
• A passion for learning