Executive Secretary II - Anti Money Laundering (AML)
The Executive Secretary role will be responsible for managing a wide range of administrative and executive support tasks.

Position Competencies
Successful incumbents are approachable, self-starter, customer focused, have strong functional and technical skills, proactively inform, have interpersonal savvy, listen well, detail oriented, have organizational agility, persevere, and can manage their time well.

Position Responsibilities:

• Perform general administrative and executive support tasks for AML Compliance.
• Support other Financial Intelligence Department Executives as needed.
• Coordinate events and meetings for the department including invitees from a variety of time zones.
• Online Sharepoint file organization & document management.
• Make travel arrangements and subsequent expense reporting.
• Gather agenda items, create and distribute.
• Maintain bank-wide AML Compliance training statistics.
• Gather data and create monthly/quarterly reporting for AML Compliance (SAR reporting, corporate risk committees, dashboards).
• Take minutes as needed for quarterly AML meetings.
• Gather data and format information needed to create a variety of presentations.
• Gather relevant information to assist officers with problem solving including contact or follow-up with other departments or banking centers.
• Create and maintain organizational charts.
• Prepare and distribute correspondence (memos, letters, and reports) and maintain contact lists.
• Maintain order and verify receipt of office supplies.
• Other administrative duties as assigned such as scanning, invoicing, etc.
• Interact constructively with other senior managers and their administrative support.
• Receive and disseminate information to internal and external sources (in person, by telephone or e-mail).
• Greet regulators, auditors and vendor visitors and setup their physical and network access.
• Screen incoming phone calls, frequently intercepting and resolving issues. Evaluate necessity of contact with senior vice president and his/her direct reports and handle as appropriate.
• Assist other AML Compliance teams as needed.
• Organize, manage and maintain manager's time and calendar. Use initiative and judgment to make decisions regarding time and make decisions in manager's absence.

Technology

• Provide support for technology, contact vendor for copier issues and assist with hardware errors.
• Order equipment as needed for replacement, upgrades or new hires.
• Interface with IS to provide support to executive and officers.
• Schedule and operate Microsoft TEAMS meetings as needed.
• Position is highly dependent on Microsoft Excel skills.

• High school diploma or general education diploma (GED)
• 4 years of experience utilizing Microsoft Office Suite including Word, PowerPoint, and Excel
• 4 years of experience working with multiple priorities and deadlines
• 2 years of secretarial/administrative experience supporting a senior level executive preferred or similar experience