Way to Win is searching for an experienced, reliable, and task-oriented Executive Assistant. The Executive Assistant is responsible for providing comprehensive support to the Executive Vice President and Vice President, including working remotely with the Way to Win team. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced non-profit environment.

JOB DUTIES

Provide Executive Assistance to approximately 2 members of our Executive Team which includes:

• Provide expert administrative management support to the Vice Presidents; independently compose and prepare correspondence and email communications; arrange complex and detailed travel plans, itineraries, and agendas; provide documents and resources for travel-related meetings; review the budget, spending variances, process and report on expenses.
• Manage the calendar of Vice Presidents with internal and external stakeholders; provide adequate timelines and preparation for immediate and recurring meetings and events; provide meeting agendas, connection/access details, and arrange for cross team participation as required.
• Execute and manage a variety of special projects; create individual project plans, set timeline expectations, regularly communicate status, and ensure that projects are completed and managed for success.
• Complete a broad variety of administrative tasks that facilitate the Vice Presidents ability to effectively lead the organization, including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports.
• Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the VPs, including those of a highly confidential or critical nature. Prioritize and determine the appropriate course of action, referral, or response, exercising judgment to reflect VPs style and organization policy.
• Other general support and administration duties as required.

Requirements

We are seeking candidates who approach operations with diligence and heart. The must-haves for this position:

• Ability to manage competing priorities up and across. You should be able to communicate effectively across the organization, including to managers and peers.
• Detail-oriented. You care deeply about getting results in your realm. You are both protective of your work and relentless in delivering. To do so, you pay attention to even small details, anticipate challenges, offer creative solutions, and course-correct when needed.
• Clear and precise verbal presentation skills. Clear and precise writing skills. You should be able to communicate clearly and concisely in written correspondence, including on behalf of principals.
• Resourceful. You should be able to search for information on your own, to propose meaningful solutions, and to know which questions are appropriate to ask.
  
  Salary and Generous Benefits Package
• Salary Range: $75,000 - $85,000
• 100% Employee Paid Health Care Plan (Medical, Dental, Vision) Individual and Family Plan
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Short Term & Long Term Disability
• Training & Development
• Work From Home with Flexible Hours
• Mobile Phone Stipend
  
  Way to Win is an equal employment opportunity employer and does not discriminate against applicants or employees because of race, color, religion, national origin, sex, age, citizenship status, disability status, genetic information, sexual orientation, or gender identity or expression of an otherwise qualified individual, or membership in any other class protected by applicable law.

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