Job Details:

Job Summary:

The Executive Assistant is responsible to perform a variety of administrative tasks that directly support the Sr. Leadership for the hospital, including the Chief and Administrative Director.

Responsibilities:

• Coordinate and/or arrange meetings, conference calls, travel schedule and schedule interviews.
• Manage calendars with daily scheduling interaction to create a manageable day.
• Maintain executive team contacts and keep contacts up to date for hospital contacts and physicians.
• Manage communication and correspondence as well as greeting visitors and maintaining office supplies for the department.
• Work with all internal departments to facilitate smooth flow of information.
• Prepare PowerPoint presentations, word documents, mail merge and excel spreadsheets as requested. Facilitate ordering of team brochures, business cards and other supplies.
• Create/print additional reports as needed by leadership team.
• Complete additional special projects as assigned.
• Manage and distribute information within the office which includes clerical tasks, answering phones, taking memos, maintaining files and maintaining calendars/meetings of the Administrative Director.
• Maintain time and attendance for Staff in Kronos.
• Process requests for access and Onboarding.
• Process requests for Honoraria for Extramural Grand Rounds Speakers for Clinical Departments.

Experience:

Minimum of 2-4 years of administrative experience in a healthcare setting and 2 years supporting multiple Sr. Level Executives. Excellent organizational, written and communication skills, required.

Education:

Bachelor’s degree, or equivalent work experience, required.

Licenses / Certifications:

N/A

Other:

Must be Proficient in MS Word, MS Excel and MS Outlook. Creative and persistent problem solver. Ability to interact and communicate with individuals at all levels of the organization (internal and external). Strong interpersonal skills to handle sensitive situations and confidential information. Ability to multi -task and prioritize workload in a fast-pace environment.

About Us:

NorthEast Provider Solutions Inc.