Job description

Position Summary:

This position provides administrative support to the Innovation Craft Workforce Center in Chandler.

Reporting & Working Relationships

• Reports to the Office Manager in Phoenix
• Will support various functions and work with Region VPs, Directors, Managers and staff
• Works with fellow Administrative/Executive Assistants to effectively manage the administrative functions of the office
• Supervises front desk reception and office helper
• Will interact and coordinate with external clients and subcontractors

Key Responsibilities

• Manage the administrative functions of the Chandler office aligning with the processes and procedures in place at the Phoenix office
• Oversee and supervise the front desk reception and provide back up to the role as needed
• Oversee and supervise the office helper to maintain office supply and food and beverage stocking levels
• Project manage the overall office coordination to help facilitate communication, address needs, and implement effective and efficient processes
• Project mange the administration of programs or processes to ensure they are completed with, accuracy, high quality and within deadlines
• High-Level calendar and schedule management
• Schedule, plan and coordinate internal and external meetings, trainings, lunches/dinners, interviews, video conferences and conference calls
• Coordinate travel and accommodations
• Coordinate special events, conferences, heart hats community efforts and teambuilding
• Compose and produce a variety of business correspondence, including agendas, reports, confidential documents and/or forms
• Track, maintain and report on various data to support the teams
• Prepare and process expense reports
• Review and process office invoices
• Office supply ordering
• Perform basic administrative and support functions for office
• Other tasks and duties as assigned

Qualifications:

• 5 years of administrative experience supporting a VP or above
• 2 years direct supervisory experience of administrative staff
• Event, travel and meeting coordination experience
• High proficiency in calendaring using Microsoft Outlook
• High proficiency with Word and Excel programs
• Able to multi-task and assist multiple people and functions with competing priorities
• Experience in working in a fast-paced environment with the ability to meet daily deadlines
• May be exposed to sensitive or confidential information, the ability to maintain the highest levels of confidentiality, integrity and discretion is critical
• Forward-thinking and has an ability and willingness to anticipate needs and be proactive
• Willingness to partner with the administrative team and others to achieve high-performing partnerships
• Ability to compose non-routine correspondence on own initiative
• Strong attention to detail and solid follow through
• Ability to write and communicate effectively

McCarthy Building Companies is proud to be an equal opportunity and affirmative action employer regardless of race, color, gender, age, sexual orientation, gender identity, gender expression, religious beliefs, marital status, genetic information, national origin, disability, protected veteran status, or any other basis protected by federal, state, or local law.

Job Type: Full-time

Pay: From $75,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 10 hour shift
• 8 hour shift

Ability to commute/relocate:

• Chandler, AZ 85226: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Outlook: 3 years (Preferred)

Work Location: One location

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