Job description

Assists the Chief Executive Officer (CEO)/Chief Operating Officer (COO) in administrative assignments.

Maintains high level of confidential information/documents within secure parameters as delineated by CEO/COO.

Types material from typed or handwritten copy such as shorthand, which requires use of a variety of complicated formats for preparing and/or processing correspondence, memos, reports, grants, etc.; assumes responsibility for correctness spelling, punctuation, format, and grammar; makes copies of materials; may devise methods to produce the anticipated results; materials may be of a confidential nature.

Transcribes departmental meeting notes.

Proficiency in computer software including but not limited to Microsoft Office – Word, Excel, Publisher.

Receives and screens incoming calls for the CEO/COO; provides information; transfers calls to appropriate person; takes messages; maintains file system of telephone numbers and addresses.

Schedules appointments for the CEO/COO with staff, HUD representatives, agencies, residents, etc; maintains the CEO/COO’s calendar of daily appointments, meetings, conferences, etc.

Maintains the filing system for centralized recordkeeping for all aspects of CEO/COO offices; searches files for information needed and/or requested; maintains master file of HUD notices and circulars and makes copies.

Places out-going telephone calls for the CEO/COO; critiques and highlights incoming mail.

Handles residents’ and/or external questions or complaints

Coordinates meetings/conference for department.

MARGINAL FUNCTIONS

While the following tasks are necessary for the work of the unit, they are not an essential part of the purpose of this position and may also be performed by other unit members.

Assists with all computer related duties including updating forms, etc.

Performs related duties as directed.

MINIMUM TRAINING AND EXPERIENCE

Bachelor’s degree in business administration or a closely related field; supplemented by minimum three (3) to five (5) years previous experience and/or training that includes administrative duties at the executive level and expertise in computer technology; or an equivalent combination of education, training, and experience.

SPECIAL REQUIREMENTS
Must possess a valid driver’s license issued by the State of North Carolina.

PERFORMANCE APTITUDES

Data Utilization: Requires the ability to review, classify, categorize, prioritize, and/or analyze data and/or information. Includes exercising discretion in determining data classification, and in referencing such analysis to established standards for the purpose of recognizing actual or probable interactive effects and relationships.

Human Interaction: Requires the ability to apply principles of persuasion and/or influence.

Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver, and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.

Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.

Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division; ability to calculate decimals and percentages; may require ability to utilize principles of fractions and/or interpret graphs.

Functional Reasoning: Requires ability to apply rational systems. Ability to interpret instructions furnished in written, oral, diagrammatic, or schedule form. Ability to exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objectives.

Situational Reasoning: Requires the ability to exercise the judgment, decisiveness and creativity required in situations involving evaluation of information against measurable or verifiable criteria.

ADA COMPLIANCE

Physical Ability: Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station.

Dexterity: Requires the ability to semi-skilled coordinated movements, such as those required to operate office equipment.

Sensory Requirements: Some tasks require visual perception and discrimination and oral communications ability.

Environmental Factors: Tasks are regularly performed without exposure to adverse environmental conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, machinery, vibrations, electric currents, traffic hazards, animals/wildlife, toxic/poisonous agents, violence, disease, or pathogenic substances.

Job Type: Full-time

Schedule:

• 10 hour shift
• Day shift
• Monday to Friday
• On call
• Overtime
• Weekend availability

Ability to commute/relocate:

• High Point, NC: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Bachelor's (Preferred)

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Work Location: One location

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