Job description

Mission: Changing lives, one smile and a story at a time.

Purpose: To bless our customers, communities and teams by showing God’s grace and by being faithful stewards of all that is entrusted to us.

Values:

• Honesty & Integrity in Words and Actions
• A Foundation Built on Faith
• Passion for Our Fourteen Foods Family
• Driven to Exceed Expectations through Accountability
• Play Like a Champion Every day!

_____________________________________________________________________________________

Position Summary: This position is responsible for providing executive support by managing multiple complex calendars, organizing and maintaining high-level leasing data, working collaboratively and seamlessly with the Fourteen Foods Real Estate, Facilities and Legal teams and assisting with administrative matters of a confidential nature. This role will provide administrative assistance to the Vice President of Real Estate and Vice President of Facilities as well as the General Counsel of Fourteen Foods.

Essential Functions:

• Support the day-to-day needs of the Vice President of Real Estate, Vice President of Facilities and General Counsel including calendar, contacts management, meeting coordination and document support
• Organizing, tracking and “owning” extensive and complex lease administration
• Prepare and submit expense reports
• Scheduling/coordinating meetings and arranging appointments
• Scheduling/coordinating travel and making travel arrangements
• Managing the time/interaction executives have with internal and external contacts
• Editing, proofing, formatting, document design/production, form filling, and data entry
• Collecting, recording, sorting, and filing information, handling mail, preparing routine reports, responding to inquiries, and data entry
• Handling confidential business and personnel information
• Collaborate with Legal and Real Estate Teams to support their work and help bridge communication and support with all departments
• Deliver special projects upon request

Education and Experience Requirements:

• 5+ years of experience supporting Senior level executives in a corporate environment
• Advanced Microsoft Office Skills (Outlook, Word, Teams and Excel)
• Strong work ethic, resourcefulness, and motivation
• Strong organizational, communication, and interpersonal skills
• Consistent and reliable character
• Ability to maintain confidentiality of highly sensitive information
• Proven track record of working independently but also acting as a successful team player
• Ability to complete complex tasks quickly with little to no guidance and react with urgency to situations that require quick turnaround
• Thrive in situations that require great attention to detail and managing high volumes of data
• Ability to prioritize and handle multiple assignments at any given time
• Ability to think on your feet and quickly adapt to changing conditions and priorities
• Comfort interacting with senior executives
• Ability to express ideas articulately and concisely in written and verbal communications

Additional Knowledge, Skills & Abilities:

• You are flexible
• You enjoy working with a team and alone as the situation dictates
• You have an insatiable thirst for knowledge and improvement and the desire to grow in your role and in the company
• You thrive when given the opportunity to “own” a project or system from end to end; you’re unafraid to make suggestions to maximize efficiency and effectiveness
• You’re comfortable shifting quickly between various online meeting platforms, such as Teams, Zoom, Webex, etc.
• You’re a wiz with Track Changes/Redlining in both Word and Acrobat
• You can work seamlessly within multiple electronic signing tools, such as DocuSign and Acrobat
• You work for the best interest of the group at all times
• You have unwavering personal integrity and work ethic
• You are a MN Notary and/or are eligible to become one

Fourteen Foods provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. We encourage applicants of all ages and experience, as we do not discriminate on the basis of an applicant's age. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

E-Verify Notice - In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire

jjbodyshop.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, jjbodyshop.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, jjbodyshop.com is the ideal place to find your next job.