Job description
At Steward Health Care System, we are committed to improving the health of our communities by delivering exceptional, personalized behavioral health care with dignity, compassion and respect. Our continued focus on the patient experience informs our caregivers in how to provide care that is respectful of and responsive to individual patient and family preferences, needs and values.
We dedicate ourselves in the communities we serve to delivering affordable health care to all and being responsible partners. No matter what your role, as a member of the Steward family, you are a specialist in the making every patient and family feel right at home, every co-worker a key to our success, and every referring practice, a team of prized colleagues.
In support of this, we commit ourselves to the following values:
Compassion
Accountability
Respect
Excellence
Stewardship
If you are seeking a fast-paced, challenging position in an organization committed to achieving and maintaining a standard of excellence in all we do, our organization may be a good fit for you.
***Employee Health Assistant 30hrs/Days
POSITION SUMMARY:
As directed, assists in maintaining and explaining the employee health function to Hospital employees; performs various related administrative/clerical and support functions in support of the Employee Health Services Department.
KEY RESPONSIBILITIES:
- Provides reception and secretarial support for the Employee Health Department.
- Types letters, prepares reports, meeting minutes, policy/procedure documents, and other correspondence for EH.
- Coordinates the calendar and daily schedule for the Employee Health.
- Schedules and arranges appointments for employees (i.e. immunizations, lab tests, pre-placement screenings, etc.).
- Calls employees to reschedule missed office visits and/or as a reminder of future appointments, tests, etc.
- Arranges for return-to-work clearances.
- Explains necessary paperwork to be completed by employees and other clients.
- Creates, edits, and maintains the Employee Health database(s) and files.
- Processes, tracks, and maintains files of all tests, procedures, pre-placement screenings and other similar materials.
- Reviews all employee incident reports; enters data into the injury and illness log.
- Forwards incident reports to EH Clinician for review.
- Checks for lost time cases related to the Accident Reporting System and obtains work schedule from department head.
- Prioritizes and reviews incoming information.
- Sends WC First Report to third party administrator; works as a liaison with WC third party administrators as necessary.
- Creates individual employee Workers Compensation records.
- Notifies recruiters and managers of any outstanding requirements as directed by the Employee Health Clinician.
- Orders and maintains inventory of supplies and equipment. Maintains records of supply and maintenance requests.
- Handles all incoming and outgoing mail; sorting and distribution.
- Performs other duties as assigned.
REQUIRED KNOWLEDGE & SKILLS:
- Possess strong customer service and interpersonal skills.
- Ability to handle sensitive and confidential issues with tact and diplomacy.
- Strong communication and organizational skills.
- Microsoft Excel experience mandatory, proficiency in generating reports.
- Ability to work independently and exercise independent judgment.
EDUCATION/EXPERIENCE/LICENSURE/TECHNICAL/OTHER:
- Education: High school education required. Associate’s degree in business or a related field preferred. Familiarity with Medical Terminology and HIPPA Regulations.
- Experience: Three years of administrative or physician office experience. Experience in a health care setting preferred.
- Software/Hardware: Proficiency with Microsoft Office Products (Word, Excel, Access, PowerPoint, Project Management). Experience with Meditech.
- Other: Workers Compensation claims experience preferred.
Location: North · 2100.73000 SMH Administration
Schedule: Full Time, Day Shift, M-F
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