Job description
General Information
Position Number
STMP15
Working Title
Educational Programs Coordinator and Registrar
Division
Academic Affairs
Department
Col Liberal Arts & Science (Col)
Work Unit
Greenhouse
Work Location
McMillan Greenhouse
Vacancy Open To
All Candidates
Position Designation
Non-Student Temporary
Employment Type
Temporary - Part-time
Hours per week
19
Work Schedule
Flexible depending on department requirements.
Pay Rate
$15.00.
Minimum Experience/Education
Associate’s degree in Education or Business or equivalent experience with non-profit organizations
Departmental Preferred Experience, Skills, Training/Education:
Experience with non-profit organizations
Experience in educational and event programming.
Experience with Botanical Gardens.
Experience in educational and event programming.
Experience with Botanical Gardens.
Duties and Responsibilities
Program Planning
Registrations, Scheduling instructors, Record-keeping
Communications
Onsite Greenhouse & Other duties
Share in duties of customer service when working in headhouse: Interacting with visitors and answering phone.
- Initiate and participate in planning sessions for Adult and Children’s Programming.
- Maintain spreadsheet of adult programs schedule, participant numbers, and financial data.
- Conduct evaluations of programs.
Registrations, Scheduling instructors, Record-keeping
- Maintain database of instructors, payments, registrants and courses.
- Arrange online U-Store and Touchnet payment system for all classes.
- Manage registrations by timely email (and phone, as needed) communications.
- Collect payments via mail and record and deposit appropriately.
- Communicate with instructors to schedule courses
- Print rosters & evaluations for instructors.
- Arrange payment for instructors.
- Send confirmation/details email to all participants, instructor, (cc supervisor) of each course.
- Prepare room for courses, including refreshments (or arrange for other staff to do so).
- Utilize Sign-Up Genius, Evite or other sites to manage graduation potluck and any volunteering opportunities for participants exclusive to programs database (ie plant sale volunteers)
Communications
- Communicate with participants (and potential participants), instructors, and gardens staff by timely and professional emails to announce new courses and special events, and handle registrations & instructor scheduling/payments.
- Post and maintain current policies, course descriptions, and course schedule on website. Submit this information to admin assistant quarterly, or as requested.
Onsite Greenhouse & Other duties
Share in duties of customer service when working in headhouse: Interacting with visitors and answering phone.
- Participate in non-program special events: Plant Sale, Special Tours, Parties, etc…
Other Work/Responsibilities
Ability to use a credit card machine and register.
Necessary Licenses or Certifications
Proposed Hire Date
11/30/2022
Expected Length of Assignment
12 Months
Posting Open Date
11/17/2022
Posting Close Date
11/25/2022
Special Notes to Applicants
Please submit a resume and cover letter with your application. * These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education and professional experience. Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. * Do not write ‘see resume’ on your application when completing the job duties section. *Part-time temporary positions do not offer healthcare benefits, leave accrual (paid time off), or retirement entitlement (state service).
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