DGS Climate Research Program Coordinator
Full Time
Austin, TX 78701
$55,000 a year
Posted
Job description
Job Posting Title:
DGS Climate Research Program Coordinator
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Hiring Department:
Department of Geological Sciences
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Position Open To:
All Applicants
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Weekly Scheduled Hours:
40
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FLSA Status:
Exempt
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Earliest Start Date:
Immediately
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Position Duration:
Expected to Continue
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Location:
UT MAIN CAMPUS
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Job Details:
Purpose
To provide high-level administrative support for the management of complex, multi-million-dollar projects and executive support for the principal investigators.
Responsibilities
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Administrative support: Responsible for coordinating the daily operations of the climate research program. Manage calendar, provide financial reports, and manage an organization plan to assist members of the research group to work as a cohesive unit on projects. Prepare, monitor, and track expenditures within and across multiple budgets, including processing and/or coordinating purchases.
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Digital document management: Keep structured digital records, edit documents, and help develop initial drafts on proposals. Sound understanding of UTBox, SharePoint, and Google Docs.
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Proposal assistance: Coordinate with faculty on the preparation of proposal materials including assistance with budget preparation.
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Event and travel coordination: Organize annual meetings, business luncheons, and other events as assigned. Coordinate travel arrangements for faculty and visitors including approval for travel, registration, reservations, and reimbursements.
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Research coordination: Work with faculty to coordinate research projects and expenditures. Work with the ADR team to alert faculty about allowability and allocability of expenses on various grant-funded projects.
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Other related functions as assigned.
Required Qualifications
Bachelor’s degree with three years of work experience. Excellent organizational and planning skills. Excellent written and verbal communication skills. Ability to problem solve, think critically, and consistently exercise high degree of discretionary effort. Ability to work effectively with groups and in a shared space environment with frequent interruptions. In-depth knowledge of Microsoft Office Suite, Box, Sharepoint, and Google Docs.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
Master's degree and additional years of work experience. Experience performing complex administrative functions. Experience working in a research environment writing reports. Experience working with community partners in data collection and data co-creation efforts. Experience managing, developing and maintaining a website and assisting with digital media updates. Experience with the governmental accounting, including but not limited to travel, and budget policies and procedures.
Salary Range
$55,000 + depending on qualifications
Working Conditions
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Repetitive use of a keyboard at a workstation
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May work around standard office conditions.
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Use of manual dexterity.
Required Materials
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Resume/CV
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3 work references from supervisors with contact information
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Letter of interest
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
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Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
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Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
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Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
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Equal Opportunity Employer:
The University of Texas at Austin, as an
equal opportunity/affirmative action employer
, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
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Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original
documents
to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
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E-Verify Poster (English)[PDF]
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E-Verify Poster (Spanish)[PDF]
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Right To Work Poster (English)[PDF]
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Right To Work Poster (Spanish)[PDF]
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Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in
HOP-3031
.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may
access the most recent report here
or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
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