CPS Legal Secretary II

Full Time
Quitman, TX
Posted
Job description

CPS Legal Secretary II - Performs moderately complex (journey-level) legal secretarial work. Work involves providing legal and administrative support and maintaining communication with clients, attorneys, agencies, and the general public. Works under general supervision, with limited latitude for the use of initiative and independent judgment.


Essential Job Functions:
  • Organizes, indexes, and files legal and administrative documents.

  • Reviews and processes mail for legal staff and schedules, maintains, and updates appointment calendars detailing events.

  • Answers the phone, providing general information or routing calls as appropriate.

  • Coordinates travel arrangements for legal staff and prepares or processes related paperwork and files.

  • Prepares, proofreads, and edits legal and administrative documents.

  • Arranges interviews, depositions, and court appearances.

  • Checks citations, quotations, footnotes, and references for accuracy.

  • Maintains record-keeping and filing systems.

  • Assists in organizing trial and hearing materials.

  • May prepare statistical and administrative reports.

  • May transcribe legal and technical dictation and record hearings activities.

  • May assist in preparing responses to legislation inquiries and open records requests.

  • May assist with maintaining a law library.

  • Performs related work as assigned.




  • Knowledge Skills Abilities:
  • Knowledge of legal practices and terminology; and of spelling, punctuation, sentence structure, and grammar.

  • Skill in the use of computer and office equipment and reference materials.

  • Ability to prepare legal correspondence and documents, to take and transcribe dictation, and to maintain files and records.


  • Registration or Licensure Requirements:
    None


    Initial Selection Criteria:
  • Graduation from a standard senior high school or equivalent is generally preferred.

  • Experience in legal secretarial work.

  • Experience and education may be substituted for one another.



  • Additional Information:
    Requisition #560144

    Legal Support Unit L4,

    Interview Requirements:
    Any candidate who is called to an agency for an interview must notify the interviewing agency in writing of any reasonable accommodation needed prior to the date of the interview.

    POSITION CAN BE LOCATED IN ANY R04 CPS OFFICE WHERE SPACE IS AVAILABLE.

    MOS Code:
    Note: There are no direct military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position. All active duty, reservists, guardsmen, and veterans are encouraged to apply. For more information, see the Texas State Auditor's Military Crosswalk here.

    As a state agency, DFPS is required Texas Administrative Code (TAC 206 and 213) to ensure all Electronic Information Resources (EIR) follow accessibility standards. The staff must be familiar with the WCAG 2.1 AA and Section 508 to create accessible content including but not limited to; Microsoft Office documents, Adobe PDFs, webpages, software, training guides, video, and audio files.



    HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.


    In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

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