Purpose of Position

The Accounts Payable Coordinator is responsible for the proper recording of vendor invoices, preparation of vendor checks, resolving invoice discrepancies on products or services received, and maintenance of vendor files. This position reports to the Accounts Payable Supervisor.

Major Duties (*Essential Element)

• Sorts and distributes mail
• Opens A/P mail and prepare voucher input forms
• Prepares invoices for payment review for proper coding, documentation and approval
• Generates A/P checks
• Prepares manual checks and process for computer entry
• Processes all petty cash reimbursements and obtain proper documentation
• Responsible for keeping W-9’s up to date
• Sets up and maintain approved vendors and vendor files
• Other duties as assigned for the betterment of Great Circle

Competencies

• Judgment – makes thoughtful decisions in a timely and confident manner
• Execution & Results – adapts to change, effectively copes with the unexpected, systematically problem solves, follows-through and ensures accuracy
• Customer Focus – properly interacts with others, works independently or with a team, ethically minded
• Motivation & Work Ethic – demonstrates personal integrity by operating in an accountable, reliable, and respectful manner
• Trauma Informed – demonstrates commitment to learn and apply trauma-informed principles, as appropriate by role, and to understand impact of stress and trauma to clients, colleagues and self

Required Education and Experience

• High school diploma or higher. Emphasis in bookkeeping or accounting and/or some college courses a plus
• Minimum of six (6) months experience in general office work and bookkeeping

Preferred Education and Experience

• Experience work with children and families in a trauma informed environment

Qualifications

• Possesses a current, valid MO driver's license and meets the Great Circle requirements for driver’s insurance

• Experience operating computers and calculators

Working Conditions

Office environment. Working environment generally favorable. Lighting and temperature adequate.

Physical Demands

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. This person must be able to sit or stand at a personal computer for a reasonable length of time typing and reading. The position requires constant walking, talking, listening, use of hands to handle or feel, as well as lifting up to 25 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Budget Responsibility

None

Supervisory Responsibility

None

Great Circle is an EEO Employer