Purpose and Scope

This critical role in Marketing team is responsible for managing all aspects of sponsorships, conferences/exhibits, speaker programs and marketing collateral print & fulfillment management for on-market brands. This person will be supporting brand marketing teams, and will collaborate with various stakeholders including conference organizers, meeting vendors, field sales force, and Medical/Legal/Regulatory/Compliance teams. This person will lead congress/meeting planning and logistics, and other associated tactics and their respective budget, along with the responsibility for managing the process and budget for printing and distribution of marketing materials to sales force and other external customers.

Essential Duties & Responsibilities

• Manage the legal/compliance approval, planning, logistics, and management of all congresses and sponsorship exhibiting events as well as speaker programs.
• Drive and manage congress planning initiatives in coordination with cross-functional colleagues and congress planning committees
• Manage organization of collateral, booth development, shipping, field sales assignments, lodging and travel for all congress/sponsorship meeting attendees.
• Work within and manage approved budgets for all projects and vendors.
• Manage communications to field sales teams with regards to new sales materials for ordering and lead generation follow-up from exhibits.
• Manage inventory levels with print fulfillment to ensure proper management of field sales support materials.
• Work with brand leads and analytics to design and manage a Key Performance Indicator tracking (KPI) which will serve to inform decisions regarding the marketing tactical plan when it comes to Conferences/Sponsorships.
• Attend brand team and agency meetings, assist with brand planning and budgeting processes.
• Drive internal and external meeting planning, as needed.
• Manage business processes for vendor/agency selection, vendor management and onboarding.
• Assist with special projects, as needed.
• Perform other related duties as assigned.

Knowledge, Skills & Abilities

• Advanced knowledge of the Microsoft Office Suite, including Word, PowerPoint, Outlook and Excel.
• Strong organizational and management capabilities; demonstrated ability to manage vendor relations, budgets and large workstreams while maintaining focus on driving results
• Ability to manage shifting priorities to meet critical deadlines in a fast paced and dynamic environment
• Ability to work in and lead work processes in a cross-functional team environment
• Excellent communication skills; written and verbal
• Customer-service oriented to both internal and external entities
• Highly motivated team player with a positive attitude

Core Values

• This role is expected to operate within the framework of Tolmar’s Core Values:
• Consistently operate with the highest standards of ethics and compliance.
• Take ownership of your actions, success and setbacks.
• Respect each other and understand that honest collaboration is at the heart of our company success.
• Go the extra mile to make things happen.
• Be committed to all we do and the patients we serve.
• Embrace change with enthusiasm.
• Strive to learn about and understand the needs of customers and patients, and take action with great speed and efficiency no matter the task.

Education & Experience

• Bachelor’s degree in marketing, business or related field experience
• 3+ years of related experience in pharma/biotech industry
• 3+ years of related experience in operations, project or program management, marketing, sales, and/or other related discipline that has allowed a working understanding of marketing and sales activities
• Start-up/small company experience is a plus

Working Conditions

• Office environment; requiring sitting and standing
• Travel as required

Compensation and Benefits

• Annual pay range $85,000 - $115,000
• Bonus eligible
• Benefits information: https://www.tolmar.com/careers/employee-benefits

Tolmar compensation programs are focused on equitable, fair pay practices including market-based base pay and a strong benefits package. The final compensation offered may vary from the posted range based on the selected candidates qualifications and experience.

Tolmar is an Equal Opportunity Employer. We do not discriminate on the basis age 40 and over, color, disability, gender identity, genetic information, military or veteran status, national origin, race, religion, sex, sexual orientation or any other applicable status protected by state or local law. It is our intention that all qualified applicants be given equal opportunity and that selection decisions are based on job-related factors.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)