Requisition ID: 2022-5949
# of Openings: 1
Location: US-UT-Logan
Category: Other
Position Type: Benefited Full-Time
Job Classification: Exempt
College: Legal Affairs
Department: Vice President-Legal Affairs
Advertised Salary: Commensurate with experience, plus excellent benefits

Overview
This Compliance Officer position provides strategy, operational leadership, and coordination for programs being developed in the Office of University Ethics and Compliance (UEC), including data privacy and outreach to the USU community, and other activities aligned with UEC's 5-year plan. The incumbent has primary responsibility for developing a privacy framework and internal controls related to the treatment of confidential and restricted data throughout USU's systems and activities, and for analyzing data management practices in all USU activities. The Compliance Officer reports to the Chief Compliance Officer (CCO) and acts in an oversight and coordinating role in conjunction with other administrators and compliance owners (e.g., Information Technology, units in the Office of Research, Human Resources, Academic and instructional Services) to implement effective systemwide programs for providing protection of USU-held data and other data governance matters. The position also has responsibility for developing and implementing outreach to the USU community related to its compliance objectives and activities, and for education and training programs to ensure understanding of USU internal controls.

The incumbent also coordinates and supports efforts in the UEC to ensure broad understanding and acceptance of USU's Compliance Framework and related compliance programs. This will include supporting and facilitating a Compliance Ambassadors Council focused on identifying and resolving common compliance issues across USU operations.

This position is telework-eligible (as a hybrid position) within the State of Utah. Telework outside the state of Utah is subject to review and approval by the University before an offer is extended.


Responsibilities
Privacy Officer

• Act as the primary source of expertise for employees and their supervisors for information about data privacy matters, including requirements of the Health Insurance Portability and Accountability Act, the Family Educational Rights and Privacy Act, The Export Administration Regulations and other privacy-impacted regulations from the US government, state governments, and international jurisdictions that may impact USU activities or transactions.
• Develop and maintain a data privacy framework that complements or is integrated with USUs data security framework. Coordinate with USUs Information Security Officer to ensure frameworks provide USU and its employees and students with appropriate protections for restricted, confidential, and personal data.
• Understand and provide guidance to employees on all campuses regarding the complex regulatory requirements that surround data usage and privacy.
• Act as USUs HIPAA Privacy Officer
• Develop and deliver appropriate training to employees and administrators to facilitate an efficient and effective privacy program.
• Support and coordinate with Human Resources personnel and others in developing and delivering effective training. Assess data governance training on an ongoing basis and improve compliance by delivering accurate and engaging training and communication through all effective means.
• Provide expertise and coordination with systems developers to ensure that employees and their supervisors are providing required and effective safeguards for data use, storage and transfer.
• Act as the owner of USUs data privacy policies under the supervision of the CCO. Continuously evaluate and improve policies and procedures related to data privacy in accordance with USU policy lifecycles guidance.
• Support the activities of the USU Privacy Committee. Provide onboarding education and training to new committee members and maintain a regular training schedule to ensure members are aware of developing regulations and technological advancements. Encourage members to provide information about COI to colleagues in their areas of expertise.
• Work with the CCO and department-level privacy officers to investigate, resolve and appropriately report data release incidents.
• Participate in national and regional professional associations that provide insight into assigned functional areas, such as EDUCAUSE.

Compliance Outreach and Operations Support

• Provide support to the CCO in developing and promoting compliance outreach and training to the USU community.
• Assist the CCO in identifying and training candidates to serve as Compliance Ambassadors.
• Coordinate with compliance subject matter experts to develop and deploy training and outreach programs.
• Support assessment of USU compliance activities through data analysis, and develop reporting measures to share USUs compliance readiness with the Board of Trustees, its administration, and the public.
• Assist with operation of USUs Hotline Reporting System.
• Support maintenance of the USUs Compliance Matrix.
• Provide support for other activities related to UECs mission.

The statements contained in the position description are not all-inclusive; additional duties may be assigned, and requirements may vary from time to time.


Qualifications
Minimum Qualifications

• Bachelor's degree with a minimum of 2 years of experience within a compliance, legal, or risk management function
• Demonstrated ability to work unsupervised, exercise leadership, and influence change
• Demonstrated organizational, facilitation, written and oral communication, and presentation skills
• Well-developed professional and interpersonal skills; ability to interact effectively with people at all organizational levels of the University
• Demonstrated experience in establishing and maintaining compliance or internal control systems in an academic setting
• Strong working knowledge of Microsoft Office 365 software, document collaboration software including Box, and team collaboration systems such as Zoom or Team

Preferred Qualifications

• Master of science, human resources, legal or public administration degree
• Demonstrated knowledge and experience that has supported increasing responsibilities and achievements in compliance, administrative and/or legal activities
• Two years of experience in decentralized organizations collaborating with multiple departments/units and/or multiple constituencies while also meeting the needs of the organization as a whole is strongly desired
• Working knowledge of state and federal requirements and international standards for data privacy, including the Health Insurance Portability and Accountability Act, the Family Rights and Privacy Act, the Export Administration Regulations, the General Data Protection Regulation, the Personal Information Protection Law (China) and applicable state laws

Required Documents
Along with the online application, please attach:

• Resume / CV to be uploaded at the beginning of your application in the Candidate Profile under "Resume/CV"
• Minimum five (5) professional references with contact information completed in the Candidate Profile
• Cover Letter that describes how you meet the minimum and preferred qualifications for the position as well as your vision for the University Privacy Officer at an R1 land-grant university to be typed/pasted at the end of your application

**Document size may not exceed 10 MB.**


Advertised Salary
Commensurate with experience, plus excellent benefits

ADA
Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.


University Highlights
Utah State University (USU) was founded in 1888 and is Utahs land-grant and space-grant university. USU is one of only 146 research institutions in the U.S. classified as R1 "very high research activity" by the Carnegie Classification of Institutions of Higher Education. As one of the two premier research institutions in Utah, USU provides a high-quality education at an affordable price. With its main campus in Logan, the university serves approximately 27,500 students, including 24,255 undergraduates and 3,171 graduate students. USU Online has served students from all 50 states and 55 countries for 25 years.

USUs statewide system features three residential campuses, 30 total campus locations, and 23 Extension education centers. The university employs 903 full-time faculty members, 124 executive administrators, and 1,649 full-time support staff. USU offers 115 undergraduate majors, as well as 91 masters and 42 doctoral degrees. Learn more about USU.

A core characteristic of USU is engagement with communities and people in economic development, improvements to quality of life, and human capital. Through the practical application of knowledge, the University and its faculty engage and share expertise with the state, nation, and world, preserving the historical land-grant tradition of partnering with communities to address critical societal issues in the interest of the public good.

The USU main campus is located in beautiful Logan, Utah, a city of about 50,000 situated in a picturesque mountain valley about 80 miles north of Salt Lake City. Outstanding recreational opportunities abound in the nearby mountains and proximate region.

USU is sensitive to the needs of dual career couples and provides a Dual Career Assistance program to support careers for partners who are also seeking employment.

USU endeavors to provide reasonable accommodations to ensure equal access in all aspects of employment to qualified persons with disabilities. To request a reasonable accommodation for a disability, please contact the universitys ADA Coordinator in the Human Resource office at 435-797-0122 or submit a request at hr@usu.edu.


USU Land Acknowledgment

Please visit our website to learn about Utah States land acknowledgment of the eight tribes of Utah.

Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USUs non-discrimination policies:

Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Matthew Pinner, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, Ut 84322

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

U.S. Department of Education, Denver Regional Office, 303-844-5695, OCR.Denver@ed.gov

• updated 11/2022

To apply, visit https://careers-usu.icims.com/jobs/5949/compliance-officer/job?in_iframe=1

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