Community Collaboration Administrative Assistant
Full Time
Schaumburg, IL 60173
Posted
Job description
Community Collaboration Administrative Assistant
Community Collaboration Division
Community Collaboration Division
You are key to our vision: Together We Thrive. At Kenneth Young Center, our staff come together with volunteers, community partners, and the people we serve to create holistic systems of care through interwoven behavioral health programs, older adult services, and community health initiatives. Our team welcomes and celebrates unique perspectives, and represents the diversity and vitality of our local communities. This role helps realize our mission: We partner with communities to support people of all ages to navigate life's challenges through personalized prevention, intervention, treatment, and recovery. Join our team to grow in your career while building stronger, healthier communities.
Job Scope: The Administrative Assistant will provide general office support to the Community Collaborations Division, including arranging and handling logistics for staff meetings and events and assisting with special projects, as assigned by the Community Collaborations Division Director or the Division Manager. This position is grant-funded and is subject to the availability of funds.
Proof of COVID-19 vaccination required. Accommodation for medical and religious exemption will be considered. Weekly testing required for approved vaccination exemptions.
Primary Responsibilities
- Assist the Division Manager with administrative tasks and support to ensure efficient office operations.
- Greet visitors and provide requested resources and/or connect to staff.
- Open, sort, and distribute incoming correspondence and packages.
- Attend meetings to record minutes.
- Make travel arrangements for staff.
- Order supplies, track expenditures and perform essential bookkeeping work.
- Enter and record data and keep track of various spreadsheets.
- Work with staff to schedule program events, organize logistics including ordering and picking up supplies, and communicate with the various teams.
- Participate in appropriate professional development opportunities.
- Answer phone calls and direct calls to appropriate parties or take messages; check voicemail box for messages.
- Sanitize and clean office spaces on a regular basis and after events and meetings.
- Take inventory of office supplies and equipment.
- Keep common and storage areas clean and organized.
- Assist with set up and take down for meetings and events.
- Meet with Division Manager as scheduled.
- Other job-related duties as assigned.
Education and Experience
- High School diploma and/or GED.
- Minimum of 5 years or more of job-related experience.
- Experience using Microsoft Office Products (Word, Excel, and PowerPoint) as well as cloud-based programs such as Google Drive.
Kenneth Young Center offers a robust benefit package that is highly competitive to the market. KYC offers all full-time employees the following:
- 403(b) plan with organizational matching
- Health (Blue Cross and Blue Shield of Illinois), Dental (BCBS), and Vision Insurance (UNUM)
- Flexible Spending Account (with up to $550 annual rollover)
- Long Term and Short Term Disability (UNUM)
- Life Insurance and option for additional voluntary coverage for self, spouse, or dependents (UNUM)
To further promote an active and healthy work/ life balance, KYC also offers a generous amount of paid time off and staff holidays.
- 8 Paid Organization-Wide Holidays (Juneteenth added for 2022)
- 3 Personal Floating Holidays annually
- 4 weeks of Paid Time Off (With increases based on seniority)
Kenneth Young Center is an Equal Opportunity Employer
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