Job description
- May underfill as a Senior Administrative Specialist
The 2023 starting hourly rate is $22.81 to $26.50 depending on qualifications (full range extends to $30.18) coupled with a comprehensive benefits package including health, dental, vision, life insurance, generous paid time off, participation in the Wisconsin Retirement System, amongst many other benefits, employees are recognized and valued through a pay for performance system.
Employee well-being is promoted through an exceptional employee wellness program that offers a variety of programs and tools to help promote an employee's wellness and health, including an on-site health & wellness clinic.
Under supervision, to perform work involving assistance to petitioners in the preparation of court petitions for routine or emergency mental illness, alcohol and other drug abuse, and developmental disability commitments; to assist in the coordination of legal proceedings regarding these cases; and to perform other duties as required.
Interviews petitioners in order to obtain information regarding the possible commitment of individuals under Chapter 51, Wisconsin State Statues including reasons why the individual should be committed.- Makes a determination if sufficient reasons exist to proceed with a preliminary hearing to determine probable cause for the commitment of an individual, and advises clients as to why sufficient reasons may not exist to proceed with a petition.
- Provides information to petitioners and law enforcement agencies regarding proceedings and statutory requirements under Chapter 51.
- Prepares petitions for Chapter 51 proceedings and advises petitioners of the procedures and their involvement in the process.
- Arranges placement of individuals with the Waukesha County Mental Health Center.
- Prepares cases for court by determining possible witnesses for court hearings; contacts the treatment facilities for treatment recommendations and notifies witnesses, the Waukesha County Mental Health Center, and Juvenile Court of all hearing dates and times.
- Prepares transport orders and arranges for the transport of patients to hearings by the Waukesha County Sheriff’s Department.
- Drafts and prepares all court orders for the signature of the judge or court commissioner.
- Prepares various statistical reports regarding cases and transactions.
- Serves as a liaison to develop and maintain effective working relationships with treatment facilities, law enforcement agencies, the Department of Health and Human Services, and the Waukesha County Mental Health Center.
- Maintains case files in a case management system.
- Establishes and maintains effective working relationships with the public, law enforcement agencies, treatment facilities, medical professionals, Department of Health and Human Services, and other County departments.
- Provides information to the Waukesha County Mental Health Center and other health care providers on the status of cases.
- Performs other duties as required.
QUALIFICATIONS
Essential Knowledge and Abilities
- Considerable knowledge of statutory requirements of proceedings under Chapter 51, Wisconsin Statutes, and their application.
- Considerable knowledge of the various orders and forms issued by courts and the effect and impact of those forms.
- Considerable knowledge of the current practices and procedures concerning court operations.
- Considerable knowledge of modern office practices, procedures, and equipment.
- Working knowledge of computerized department program software and word processing programs.
- Ability to work effectively under emergency situations and in dealing with petitioners in stressful conditions.
- Ability to establish and maintain effective working relationships with the public, law enforcement agencies, treatment facilities, medical professionals, Department of Health and Human Services, and other County departments.
- Ability to conduct interviews to obtain information regarding the possible commitment of individuals under Chapter 51 of the Wisconsin State Statutes and explain relevant laws and procedures.
- Ability to plan and organize work effectively.
- Ability to communicate effectively, both orally and in writing.
- Ability to analyze, prepare, and maintain detailed, accurate information, reports, and records.
- Ability to utilize word processing and case management systems.
- Ability to exercise judgment and discretion in the application and interpretation of department policies.
- Ability to perform a variety of complex clerical tasks.
- Ability to complete general and specialized assignments requiring organization of materials and development of procedures.
- Ability to effectively interact with sensitivity with persons from diverse cultural, socioeconomic, educational, racial, ethnic, and professional backgrounds, and persons of all ages and lifestyles.
You must meet these minimum Training and Experience requirements:
- High School Diploma or GED.
- Four years of office work experience, two years of which were at a responsible level involving case management, legal or paralegal work, independent research, or closely related activities.
- Proficient skill in computer word processing applications and case management systems.
- Recognized post high school education in a related field or a paralegal degree may be substituted for the required experience on a year-for-year basis to a maximum of two years.
The Corporation Counsel office may consider under-filling this position as a Senior Administrative Specialist instead of Commitment Hearings Coordinator. Minimum requirements for a Senior Administrative Specialist position: High School Diploma or GED, Three years of post high school work experience providing administrative support. One year of recognized post high school training in business, administrative professional or closely related filed may substitute for one year of the work experience requirement. Senior Administrative Specialist starting salary range: $20.69 to $24.04. Full salary range for the Senior Administrative Specialist position: $20.69 to $27.38.
Waukesha County's pay plans, group insurance programs, and other benefit policies comprise a package that is highly competitive and satisfies the needs of its employees. This is intended to give only a brief summary of the employee benefit package. Additional information will be provided at the time of hire. Benefits for part-time positions are pro-rated.
Health Insurance
High Deductible Health Plan with Health Savings Account (HSA). Coverage begins on the first day of the month following sixty (60) days of employment (not to exceed ninety (90) days). Dependent upon participation in a health risk assessment, employees may be eligible for an employer contribution to their Health Savings Account.).
Waukesha Employee Health & Wellness Center
Employees of Waukesha County and their dependents (ages 2+) who are enrolled in health insurance have access to an onsite medical clinic operated by Everside Health. The clinic is located at 615 W. Moreland Blvd in Waukesha. Patient confidentiality is of the utmost importance as all staff are employees of Everside Health. Providers of the clinic include a Board-Certified Physician, three Physician Assistants, one Physical Therapist, and one Health Coach.
The clinic is open Monday - Friday and has early morning to evening appointment times. Patients should be able to schedule same day or next day appointments for service. Services available include: health coaching, preventative/wellness care, non-preventative (illness/injury visits), immunizations, lab work, disease management, physical therapy, medication dispensing, and work-related injuries.
Office Visit Fees Cost
Preventative Care Free
Non-Preventative Care $28.00 per visit (After Deductible Met Copay is $0)
Physical Therapy $28.00 per visit (After Deductible Met Copay is $0)
Medication No separate charge
Medication Refill Appointments No Cost
Health Coaching No Cost
Office visit fees are applied towards health plan deductible and out-of-pocket maximums.
Employee Wellness Activities, Program and Fitness Center
24/7 access to a wealth of health tools and information on the wellness portal. On-going education programs, fitness challenges and classes. On-site fitness center.
Health Care Flexible Spending Account
This plan allows you to make pre-tax payroll contributions to use for the reimbursement of qualified out-of-pocket medical expenses. The 2023 contribution limit is $3,050. This benefit is not available for employees enrolled in the High Deductible Health Plan. Coverage begins on the first day of the month following sixty (60) days of employment.
Dependent Care Flexible Spending Account
This plan allows you to make pre-taxed payroll contributions to use for reimbursement of your dependent care expenses. The IRS allows you to contribute up to $5,000 per year from your paycheck for child and/or elder care. Coverage begins on the first day of the month following sixty (60) days of employment.
Dental Insurance
Waukesha County offers you a choice of two dental insurance plans. Coverage will begin on the first of the month following six (6) months of employment.
Vision Insurance
Coverage will begin the first of the month following sixty (60) days of employment.
Premium Option Plan
Employees are automatically enrolled in this pre-tax option. This plan allows you to pay your share of the health, dental, and vision insurance premiums on a pre-tax basis. This means you pay less state, federal, and FICA taxes, thus saving you money. You can elect to pay on a post- tax basis if you prefer.
Vacation
Waukesha County’s vacation plan provides you with paid time off from work. Regular full-time employees are credited with forty (40) hours of vacation upon hire. Thereafter vacation is earned in one calendar year to be used in the next calendar year.
Full-Time Vacation Accrual Schedule
(Available for use in 8th year)
(Available for use in 15th year)
(Available for use in 24th year)
Holidays
Employees are eligible for eleven (11) paid holidays: New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, The Day after Thanksgiving, Christmas Eve Day, Christmas Day, New Year’s Eve Day, and Two (2) Floating Holidays that are earned on February 1 and June 1 of each year.
Sick Leave
The Sick Leave Plan is designed to provide you with salary continuation in the event of personal injury or illness. Regular full-time employees earn sick leave at the rate of eight (8) hours for each month of work up to a maximum of nine hundred sixty (960) hours.
Long-Term Disability
Waukesha County pays the full premium on employee’s behalf for this benefit. The long-term disability insurance plan provides for a monthly income in the event of a disabling injury or illness which renders you incapable of performing your job. Coverage will begin the first of the month after hire date.
Life Insurance
Waukesha County pays the full premium cost on your behalf. You will be insured for an amount equal to one (1) times your prior year gross wages rounded to the next higher thousand dollars. In addition, you are insured for Accidental Death and Dismemberment benefits. Coverage will begin the first of the month following six (6) months of employment.
Voluntary Worksite Benefits
Waukesha County offers supportive voluntary benefit options for Accident Insurance, Critical Illness Insurance, and Hospital Indemnity Insurance. These benefits help pay for unexpected medical costs and other expenses. Each offering is ala carte so you can select the plan that is right for you and your family. Monthly payroll deductions for the Voluntary Supportive benefits are only offered as after-tax deductions, so any benefits received under these plans are tax-free.
- Off the job coverage
- Pays benefits directly to you when an accidental injury happens, and medical attention is needed
- Covers many types of injuries, from simple ones like lacerations needing stitches, to complex injuries from serious accidents that require hospitalization
- Pays extra benefits if kids are injured in an organized sporting event, like school or club sports Includes life insurance covering an accidental death
- $50 Annual Health Maintenance Screening benefit for EACH covered family member
- Pays benefits directly to you to help with unexpected expenses or lost income resulting from the diagnosis of a covered Critical Illness; the diagnosis must occur while you are covered under the group policy.
- You choose a lump sum benefit of $10,000, $20,000 or $30,000 Automatically covers your children with no extra charge
- Covered illnesses include: Heart Attack, Stroke, Cancer, Major Organ Failure, Coma, Paralysis, MS, ALS, Parkinson’s, Alzheimer’s and more
- Specified Childhood Illnesses also included
- $50 Annual Health Maintenance Screening Benefit for EACH covered family member
- Pays benefits directly to you to spend as needed, when you or a covered family member is hospitalized
- Pays a benefit of $1000 upon admission, plus daily benefits for injuries or illnesses, and includes hospitalization due to pregnancy and childbirth
- No pre-existing condition limitation!
- Premium waived if you’re hospitalized more than 30 days
- $50 Annual Health Maintenance Screening Benefit for EACH covered family member
Dependent Life Insurance
You may choose to elect dependent life insurance for your spouse and/or eligible dependents. Employees pay the full premium cost for dependent life insurance. Coverage will begin the first of the month following six (6) months of employment.
Voluntary Term Life Insurance
You may choose to purchase additional supplemental term life insurance. Employees pay the full premium cost for supplemental term life insurance. Coverage will begin the first of the month following six (6) months of employment.
Wisconsin Retirement System - Pension Plan
As a full-time employee, you will automatically be enrolled in the Wisconsin Retirement System. This pension is administered by the State of Wisconsin Department of Employee Trust Funds.
You will be required to pay the employee’s share of contributions to the fund, while Waukesha County contributes the employer’s share. Employees are vested in their portion of contributions immediately and after five years of creditable service for the employer contribution.
Deferred Compensation
Waukesha County offers access to a 457 Deferred Compensation program that allows you to save and invest for retirement through payroll deduction. This completely employee funded. Participation is voluntary and employees can enroll at any time. Employees may contribute on a pre-tax or Roth basis.
Payroll Roth IRA
Waukesha County offers access to a payroll Roth IRA that allows you to save and invest for retirement through payroll deduction. This completely employee funded. Participation is voluntary and employees can enroll at any time.
Retirement Health Savings (RHS) Plan
This is a benefit funded by Waukesha County. Waukesha County will contribute up to $550 ($400 for Waukesha Deputy Sheriff’s Labor Union represented employees) per year into an employee’s RHS account. Funds are available to the participant following separation of employment and can be used for reimbursement of qualified medical expenses or qualified insurance premium payments that occur post-employment. Contributions begin the first month after date of hire. Contributions for employees represented by the Waukesha Deputy Sheriff’s Labor Union will begin the first of the month after twelve (12) months of employment with Waukesha County).
Social Security
During your working years, you regularly contribute a certain percentage of your income toward Social Security. Waukesha County matches your contribution, dollar for dollar.
Electronic Direct Deposit Program
Employees will be required to have their paychecks electronically deposited into the financial institution and account of their choice. Participants will receive a statement of earnings each payday as opposed to a payroll check.
Worker’s Compensation
As an employee of Waukesha County, you are protected under the Worker’s Compensation Act, which provides for hospital, medical, surgical care, and income loss payments for work-related injuries and illnesses.
Jury Duty & Witness Service
In the event you are subpoenaed for jury duty or subpoenaed to serve as a witness in connection with an incident occurring while at work, you will be eligible for paid leave.
Funeral Leave
In the event of a death in your immediate family, you will be allowed up to twenty-four (24) hours of leave with pay to attend the funeral.
Employee Assistance Program
Waukesha County offers access to a free confidential Employee Assistance Program for all employees and members of their household. The program provides a helping hand with such problems as stress, family & relationship concerns, alcohol or drug dependency, workplace conflicts, work life balance, depression and anxiety, parenting concerns, grief or loss, crisis situations, child or elder care resources, and convenience resources. Participants can receive up to eight (8) visits in person or telephonically with an EAP Provider per clinical issue per 12 months at no cost.
Tuition Assistance Program
Regular full-time and regular part-time employees who have passed a 6-month employment period are eligible for this program. The County will reimburse 75% of eligible educational costs up to $400 per semester (up to $800 per calendar year). Courses must be job-related and of direct benefit to the County or in a designated program to qualify.
Employee Discount Programs
Waukesha County offers discounts on Dell products, cellular service through U.S. Cellular, AT&T, T-Mobile, and Verizon, and discounted rates on Microsoft 365 through Microsoft Home Use Program.
Pay for Performance
Employees are eligible for performance based merit awards with exceptional and commendable performance ratings.
Student Loan Forgiveness
Employees may qualify to receive student loan forgiveness under the Public Service Loan Forgiveness Program (Special Programs - MyFedLoan).
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